Administrative Assistant – UK

The Administrative Assistant will provide a welcoming environment for internal staff and external vendors and clients, assist in day to day office administration duties, and provide support to other departments as requested.

Requirements

• Answer and direct all incoming calls
• Greet and direct all visitors/Interviews/vendors
• Oversee incoming and outgoing correspondence (Mail, UPS, FedEx, Courier)
• Maintain tracking system for all incoming/outgoing packages
• Perform general clerical duties including but not limited to: photocopying, faxing, filing as requested
• Maintain an adequate inventory of office and break room supplies
• Assist with coordinating repairs and maintenance of office equipment
• Assists with booking travel and preparing expense reports as requested
• Assist with catering and organizing company events/meeting
• Assist in electronic delivery of confidential and time-sensitive documents
• Assist with onboarding new employees including issuing security badges, working with landlord for building badges, and following all photo requirements
• Maintain administrative reports/logs as required
• Prepare project binders and other deliverables as requested
• Act as Safety Monitor for office and assist in the event of an emergency
• Perform other duties as assigned

Requirements

• Minimum of 2-3 years’ experience as Administrative Assistant
• Experience with MS Word, Excel and PowerPoint
• Experience working in a project focused environment
• Professional verbal and written communication skills
• Self-motivated and resourceful, proven ability to multi-task and operate successfully under tight deadlines
• Enjoys fast-paced, dynamic and challenging environment that focuses on a team oriented approach
• Great interpersonal and communication skills
• Demonstrates flexibility, accountability, and reliability

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