Administrative Assistant, UK/I Development

Administrative Assistant – Development & Feasibility

Location: London, UK

Function/Business Unit: Development & Feasibility

Job Summary

Marriott International is seeking a highly organized and proactive Administrative Assistant to support the Development and Feasibility teams in our London office. This role provides essential administrative and operational support, ensuring smooth day-to-day functioning within both departments. While primarily supporting the London-based team, the role may also provide occasional assistance to team members across continental Europe.

This is a full-time, office-based position, with flexibility for occasional remote work in line with Marriott’s hybrid working policy.

Key Responsibilities

Administrative Support

• Manage correspondence, reports, and presentations, ensuring accuracy and professionalism.
• Organize and maintain digital filing systems for easy access to key documents.
• Assist in preparing and formatting internal approval documents for committees.
• Maintain and update development project data in the Oasis system.
• Support expense reporting, office supply management, and general administrative tasks.

Meeting & Event Coordination

• Schedule meetings, manage calendars, and coordinate travel and accommodation for team members.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Assist in organizing internal and external events, including hospitality functions and conferences.
• Manage invite lists, craft invitations, track RSVPs, and oversee dietary requirements.
• Provide logistical support for the Hotel Development Committee (HDC) meetings, under the supervision of the Senior Administrative Assistant.

Stakeholder Communication & Support

• Serve as a key point of contact for internal and external stakeholders.
• Handle incoming telephone and email inquiries, ensuring professional communication.
• Support client database management and event attendee coordination.
• Update and maintain the contact database for UK & Ireland.
• Assist with the preparation of Letters of Support and Expressions of Interest, ensuring brand information is up-to-date and accurately distributed.

Document Preparation & Compliance

• Assist with the preparation of RFPs, pitch documents, and presentations for client meetings.
• Support the NDA process by managing document flow through the legal team.
• Ensure confidentiality and compliance with Marriott policies and procedures.

Candidate Profile

Experience & Skills

• Previous experience in an administrative role is essential.
• Strong organizational and multitasking skills, with keen attention to detail.
• Ability to work independently and collaboratively within a team.
• Strong verbal and written communication skills, with a professional demeanor.
• Proficiency in Microsoft Office (Outlook, Teams, SharePoint, Word, Excel, PowerPoint).
• Ability to learn and navigate new software and internal systems quickly.
• Willingness to travel occasionally and support events outside of standard office hours when required.

Education & Qualifications

• A degree or equivalent qualification is preferred.
• Fluent spoken and written English is essential.

Why Join Marriott International?

At Marriott, we believe in fostering a supportive and inclusive workplace where our associates can thrive. As part of the world’s leading hospitality company, this role offers an exciting opportunity to contribute to Marriott’s expansion and success while developing valuable skills in a global corporate environment.

If you are a highly organized professional looking to grow within a dynamic and fast-paced team, we invite you to apply!

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

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