Administrative Manager

Job Description:

The Administrative Manager is a pivotal leadership role responsible for overseeing and optimizing the administrative functions for one (1) of four (4) administrative units within the School of Public Health. The Administrative Manager provides strategic leadership and operational oversight for their unit in the areas of Academic, Operations, Human Resources, and Faculty Affairs. This role is responsible for the day to day operations, operationalizing strategic goals set by School leadership including the Department Chair and Dean’s Office, contributing to strategic planning efforts, and managing in coordination with the Director, the unit’s administrative budget, which includes student funding. The Administrative Manager will report to the Director of Finance and Administration and work directly with departmental leadership and faculty on day-to-day operations.

The Administrative Manager serves as a leader and a problem-solver, ensuring operational continuity, building team effectiveness, and collaborating with faculty and School leadership to resolve operational and strategic issues. This position is essential in driving efficiency, consistency, and excellence in administrative services across the unit. This position is essential in managing the logistical and operational requirements to support the department’s and centers’ culture.

Education and Experience

• Bachelor’s degree required. A minimum of 3 years of related work experience is required or equivalent combination of education and experience.
• Proven experience managing complex administrative operations in a dynamic environment.
• Experience working closely with senior leadership/executives.

Job Competencies

• Exceptional Organizational and Time Management Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Strong Leadership and Team Management Skills: Demonstrated ability to lead, motivate, and develop a high-performing administrative team.
• Excellent Communication Skills (Verbal and Written): Articulate, professional, and capable of communicating effectively with all levels of staff and external stakeholders.
• Advanced Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook (essential). Experience with other administrative software (e.g., project management tools, CRM, HRIS) is a plus.
• Problem-Solving and Decision-Making Abilities: Proactive, resourceful, and capable of independent problem-solving.
• Attention to Detail: Meticulous and accurate in all tasks.
• Discretion and Confidentiality: Ability to handle sensitive information with the utmost discretion.
• Customer Service Orientation: Strong commitment to providing excellent internal and external service.
• Adaptability and Flexibility: Ability to thrive in a changing environment and adjust to new priorities.

Hybrid Eligible -Primarily an office-based role.

All offers of employment are contingent upon a criminal background check and education verification that are

satisfactory to Brown University.

May require occasional extended hours to meet deadlines or manage special projects.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2025-09-18

Job Posting Title:

Administrative Manager

Department:

School of Public Health Office of Finance and Administration

Grade:

Grade 10

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.

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