Administrative Officer

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Description

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The Administration Officer is responsible for ensuring the efficient functioning of day-to-day office operations, providing essential logistical and administrative support, and coordinating communication with government entities. This role supports both internal operations and external engagements by managing travel, office logistics, events, and liaison functions. The Administration Officer contributes directly to the organization’s operational effectiveness and institutional relationships.

Duties: 

• Administrative and Operational Support
• Oversee daily office operations, ensuring efficient maintenance of supplies, equipment, and facilities.
• Provide comprehensive administrative support to staff and visitors, including documentation, scheduling, and clerical tasks.
• Facilitate smooth internal communication and coordination across departments.

Event and Meeting Coordination :

• Manage logistics for internal meetings (including virtual and hybrid meetings), workshops, and external events, including venue booking, catering, preparation of materials, and technical support to ensure smooth facilitation and efficient coordination.
• Collaborate with program and outreach teams to align events with project objectives.

Liaison and Government Coordination :

• Serve as a liaison under the supervision of the Country Representative & Administrative and Finance Manager with relevant government ministries, particularly the Ministry of Foreign Affairs and regulatory agencies, to support official communications and coordination.
• Assist in the preparation and submission of documentation to ensure regulatory compliance and secure official approvals. Support visa applications, permit processes, and official correspondence with authorities.

Travel and Logistics Management : 

• Coordinate travel arrangements for staff & guests, including booking flights, accommodations, ground transport, and preparing documentation.
• Provide logistical support to international visitors, including orientation and in-country coordination.
• Track and maintain records of travel-related expenses in line with organizational policies.

Essential: 

• Bachelor’s degree in Business Administration, Public Administration, International Relations, or a closely related discipline.
• At least 03 to 05 years of highly relevant experience in office administration, logistics, or liaison functions.

Source: https://apply.workable.com/international-water-management-institute/j/CCEA3D10E1/

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