Administrative Officer (Operations)

About us

SELCS is a world-leading centre for teaching, research and public engagement, focussing on the literature, linguistic traditions, history, sociology, philosophy, art, film and other aspects of the cultures associated with the languages we teach.

Our taught programmes are innovative and interdisciplinary; academic colleagues and students engage with many urgent concerns facing the world today by understanding Europe’s languages, cultures and histories and their impact globally.

The SELCS Professional Services team provides a wide range of administrative support to facilitate the delivery of teaching and research activity. The team comprises 15.2 Full Time Equivalents (FTE) which is broadly split between two functions, Teaching and Student Support and Operations. We work collaboratively across the two functions and all team members share responsibilities, learn from and cover for each other as necessary.

About the role

This post is one of several identical roles and provides professional, comprehensive administrative support for staff and students in SELCS.

The post holder works collaboratively, advising and sharing knowledge, supporting colleagues as necessary.

The post holder builds and maintains good working relationships with academic colleagues across SELCS, ensuring administrative tasks are handled appropriately.

The post is cyclical in nature, experiencing peaks and troughs across the academic year.

The post holder may on occasion, with notice, need to work outside of standard office hours in order to meet the requirements of the post (time off in lieu will be given in these instances).

This job is 0.8 FTE.

About you

You will have previous experience of working in a Higher Education institution in an academic unit or in a comparable role, with a good understanding of the types of issues that these environments create and how to deal with them.

You should a have a good understanding of the UK Higher Education system and the issues currently facing the sector. You will have excellent communication and interpersonal skills and enjoy working collaboratively as part of a team. Strong organisational and IT skills are essential as is adaptability and the willingness to learn new systems and processes as necessary.

You will have a positive and helpful approach to work and will be keen to share ideas and solutions for the benefit of the department and the wider organisation.

Application Process

• A full job description and person specification can be found at the bottom of this page.
• You should upload a copy of your CV and a supporting statement.
• Your supporting statement must address the criteria listed in the person specification, detailing, with examples, how you meet them. Please refer to the “Candidate Guidance” document at the bottom of this page.
• By including a supporting statement, you should leave the “Why you have applied for this role” field in the online application form blank.
• Please do not upload any other documents as they will not be considered as part of the selection process.

This advert will close on Monday 28 October 23:59; however we may close the advert early if we receive a high volume of applications so early application is recommended.

What we offer

As well as the exciting opportunities this role presents, we also offer great benefits. Please visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

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