Administrative Professional

At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honouring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.

AlixPartners has embraced a hybrid work model to provide flexibility and support our employees’ work-life integration. Our hybrid model combines a mix of in-person (at client site or AlixPartners office) and remote working. Travel is part of this position, but the frequency may vary based on client, team, and individual circumstances.

What you’ll do

The main focus of this role is to provide a high level of support as part of the Partner Director Support Team in the London Office. The role requires strong organisational skills and high attention to detail as well as excellent command of the English language, both verbal and written, and good mathematical problem solving abilities. Role holders will need to have a level of confidence in managing relationships and liaising with clients, which will include senior level individuals both internally and externally. The individual must demonstrate exceptional interpersonal skills and be approachable and enthusiastic yet professional at all times. A proactive attitude is a vital requirement for this role.

The successful candidate will have a hands-on attitude and be comfortable working as part of a team but equally under their own initiative. A flexible approach is essential as well as the ability to anticipate the needs of their own client group and manage a range of competing priorities to tight deadlines, coupled with confidence in delivering high standards of service at all times.

• Providing high standards of administrative support to AlixPartners Partners and Directors ensuring that all necessary arrangements and relevant documentation are delivered in a timely fashion to a high degree of accuracy. As you develop in the role this may also include supporting a Partner Managing Director
• Diary administration as required including organising internal and external meetings and managing any logistics that may be required
• Travel and expenses processing on an ad-hoc basis for Partners and Directors
• Time Entry
• Producing, designing, formatting and collating documents in Word, Excel and first drafts in PowerPoint and/or liaising with the Design team to ensure documents are formatted correctly in line with brand
• Occasionally coordinating practice development activities such as external marketing events and marketing initiatives, including working with the Marketing team or an Administrative Senior Professional to organise small events and attending in person if required. This may also involve sourcing venues and all logistics for the event, (working with the Marketing Team to send invitations, compile mailshots and marketing packs)
• Working with an Administrative Senior Professional to organise internal events such as team building activities, lunches and staff away days, as required
• Liaising with the Design team to ensure documents are formatted correctly in line with brand
• Managing the Radius database – this includes taking direct responsibility for entering and updating Partner and Director activities and ensuring contacts within the database are maintained accurately
• Producing correspondence such as emails and letters and liaising with clients over the phone, email and in person (as required), in a professional and efficient manner
• Liaising with other support teams as required e.g. IT, Legal, OM & Facilities and HR, in order to meet the needs of the business
• Helping other Assistants where necessary and providing cover for holiday/sickness
• Completing ad hoc projects/tasks on request such as printing, binding, scanning, etc

This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities.

What you’ll need 

• Prior experience supporting Directors and teams in a similar professional environment is required
• Strong Microsoft skills essential (good working knowledge of Word and Excel)
• Educated to GCSE level or equivalent, with a grade ‘B’ or above in English Language and Maths
• High level of accuracy and attention to detail
• Excellent organisational skills – ability to manage time, prioritise conflicting demands, multi-task and work to tight and structured deadlines
• Ability to learn new systems and processes quickly and the desire to pick up new skills
• Proactive, self-motivated and able to work on own initiative as well as with a team
• Outstanding communication skills (verbal and written) in English
• Discreet and able to handle sensitive information in confidence
• A ‘can-do’ attitude is essential
• Excellent interpersonal skills – confident, approachable with a good sense of humour
• High attention to detail and effective organizational skills with the ability to prioritize responsibilities to effectively meet strict deadlines
• Ability to work independently and collaborate with a team, often under time constraints.
• Proficient with MS Word, PowerPoint, Excel, Outlook; able to learn new systems and tools.
• Willingness to work outside of normal UK business hours, and as unique projects/needs arise.
• Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners’ Code of Conduct and foster an inclusive environment with people at all levels of an organisation.
• Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday

The firm offers market-leading benefits that provide flexible options to support our employee’s needs including health benefits to help prioritise their physical and emotional well-being, time-off policies to help to recharge and financial/ retirement benefits that offer income protection and support long-term planning.

The benefit type and level differ per location.

AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, colour, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.

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