Administrative Services Manager

Pay Range: $82,319 – $107,014 annual compensation 

Job Posting Closing on: Friday, August 23, 2024

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

The Fort Worth City Attorney’s Office is a collegial team of legal professionals providing excellent legal service to the City of Fort Worth. As an in-house legal department, we practice in a wide range of civil and criminal law on behalf of and for the City, including general counsel, litigation, and prosecutorial areas. Local government is the form of government that is closest to the people and working for a well-managed city like Fort Worth gives meaning and purpose as you see the direct and positive impact your legal work has on improving the community.

The City Attorney’s Office places strong emphasis on mentorship and career development and the majority of our attorneys receive in-house training for their positions. We highly value diversity and work life balance and we consistently strive to be a respectful and supportive work place with a great culture.

An Administrative Services Manager position is available with the City of Fort Worth City Attorney’s Office. This position will report directly to the City Attorney and will oversee the administrative functions of the department. This position currently has three direct reports: the Senior Administrative Assistant, the Senior Legal Assistant for the Transactional Division (who manages the Transactional Division legal assistants), and the Senior Legal Assistant for the Litigation Division (who manages the Litigation Division legal assistants). 

Minimum Qualifications: 

• Master’s Degree from an accredited college or university with course work in Business Management, Public Administration, Business Administration, Human Resources or related field.
• Two (2) years of increasingly responsible and complex administrative, fiscal, personnel and management experience, including one year in a supervisory capacity.

Preferred Qualifications:

• Municipal experience.
• Law office experience.
• Experience managing a diverse team.
• Experience managing and coordinating the fiscal functions of a department or office.
• Excellent relationship building skills.
• Strong written and verbal communication skills.

The Administrative Services Manager job responsibilities include: 

• Supervises, manages and coordinates human resources and fiscal functions for the department.
• Participates in the development, analysis, formulation and administration of the department budget.
• Participates in special projects including research of new programs and services, budget analysis and preparation.
• Represents the department to other departments; coordinates department activities with those of other departments and outside agencies and organizations.
• Assists in administering assigned contracts and negotiating and preparing difficult requests for proposals or contracts with service providers and vendors; monitors work progress and ensure adherence to project schedule and budgets.
• Provides complex staff guidance to the department’s senior management team; prepares and presents staff reports and other correspondence as appropriate and necessary.
• Participates in the development and implementation of departmental goals, objectives, polices and priorities.
• Performing other related duties as required.

Working Conditions

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class.

Physical Demands

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

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