Administrative Specialist I – Health Information Management – Central Regional Hospital

Description of Work

Central Regional Hospital

We are recruiting for an Administrative Specialist I in the Health Information Management HIM) section of Central Regional Hospital (CRH). 

The primary purpose of this position is to assist with all BO and FSU HIM duties. This position will also be responsible for Forensics Court as well as providing coverage for AO- Pre-Trial. The duties will include providing support to physicians in the processing and distribution related to forms required for court processes. Assurance needs to be provided so that the necessary procedures are carried out according to statute. Responsible for documenting commitment status changes and informing Data Management of such changes. Job duties include but are not limited to:

• Medical record maintenance, which includes forms and template control; record assembly; filing contents of records, scanning records, as well as storage of records to ensure prompt retrievability.
• Quantitative record review and reporting the results of these reviews to Division/Discipline Directors, responsible clinical staff, and Hospital Administration.
• Maintenance of hospital census and related statistics to provide information to Hospital Administration for trending and planning; timely entry of patient movements to provide accurate information for the purposes of proper billing for hospital stays.
• Liaison between clinical staff and legal personnel facilitating the proper processing of commitment status changes, as well as requests for competency hearings and guardianship assignments.
• Release of patient information according to confidentiality rules and regulations as stated in NC law, Federal law, HIPM regulations, and DMHDDSAS regulations. The Health Information Management Department is a central area of expertise in this area and provides guidance to the remainder of the hospital staff.
• Provide forms/template control services; establish and maintain an inventory of medical record forms; ensure that hospital policies and procedures incorporate appropriate forms/templates to meet the standards of the policies; inform appropriate hospital staff of new forms or forms/template changes.
• Provide staff support and assistance to the Medical Record Committee, Information Management Committee, Privacy Official Wor1( Group, Forms and Template Management Committee, and any other organizations addressing medical record-related issues.
• Provide staff support in the preparation and facilitating of surveys by outside agencies which include Joint Commission on Accreditation of Healthcare Organizations; Centers for Medicare and Medicaid (CMS); Medical Review of North Carolina (MRNC or PRO); Mental Health Management of America; Office of Inspector General; Divisions of Medical Assistance and Facility services (Medicaid). Health Information Management staff are to provide services which support the Hospital Administration’s goal of continuous compliance with standards.

The normal work hours for this position are Monday – Friday, 8am-5pm; however, flexibility is required to meet hospital needs. This is a full-time position and eligible for the full State benefits package, including health insurance and retirement. 

About Central Regional Hospital (CRH): CRH is a State-of-the Art psychiatric hospital located in Butner, NC. Our location is ideal with four seasons, mild temperatures and provides an easy commute to the N.C. mountains or beaches. Butner possesses small town charm but is within 30 minutes of a major metropolitan area including Research Triangle Park, Raleigh, Chapel Hill, and Durham, NC. The people we serve are at the heart of our facility. Our team is critical to the mission of the hospital. We strive to create an environment in which every team member contributes to the overall success of the hospital to positively impact the lives of those around them and the individuals we serve.

About the Department of Health and Human Services: The NC Department of Health and Human Services (DHHS) serves the needs of the most vulnerable of North Carolinians and in order to accomplish this, we hire only the most dedicated and caring individuals. Finding qualified clinical professionals to treat and care for our clients is a continual challenge as demand for services grows and the availability of providers struggles to keep pace. We are seeking a motivated individual who is up for this challenge and is dedicated to our mission of providing North Carolinians with the very best in clinical care.

Compensation and Benefits: The state of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for State Benefits.

Knowledge, Skills and Abilities / Competencies

To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess experience that clearly demonstrates all of the following:

• Ability to use software such as, Microsoft Word, Excel, PowerPoint and electronic health record, HEARTS.
• Ability to utilize copier, fax machine and other office equipment in a safe and efficient manner.
• Ability to interact with employees, physicians, and other users of medical records in a variety of situations.
• Ability to file efficiently with attention to detail.

Management prefers:

Notary Public appointment

Experience in a HIM Department

Minimum Education and Experience Requirements

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

The North Carolina Department of Health and Human Services is an Equal Opportunity Employer.

All positions in the Division of State Operated Healthcare Facilities (DSOHF) shall be subject to pre-employment drug testing and criminal record background checks. All facilities within DSOHF are tobacco free environments. The use of tobacco products of any kind including vapor products are prohibited from our campus. All employees are required to adhere to the facility’s Vaccination Policy.

Please make sure you complete the application in full. Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. “See Resume” or “See Attachment” will NOT be accepted.

If multiple applications are submitted to an individual position, only the most recent application received prior to the posting closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.

Applicants will be communicated with via email only for updates on the status of their application. Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Processing applications will take an average of 6 – 8 weeks due to the high volume of applications received. It is not necessary to contact the Human Resources Office to check the status of an application. Upon the closing date, applications are “Under Review” and will be screened by Human Resources for qualified applicants.

For technical issues with your applications, please call the NeoGov Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact HR at 919-764-7200.

NOTE: For temporary, contract or other supplemental staffing appointments:

There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

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