Administrative Support Assistant

Why you’ll love this position:

Are you looking for a great opportunity with even better benefits? Then this job would be a great fit for you! The Office of Administration, Division of Facilities Management, Design and Construction (OA-FMDC) has a job opportunity for an Administrative Support Assistant. We are looking for an experienced and dynamic team member to join our Administrative Services team.

The Administrative Services Unit provides direct support for OA-FMDC’s programs, operations, administration, and other business support activities to ensure timely, accurate, and efficient workflows for the division. This is an exciting opportunity for someone who wants to be challenged, learn continually, provide excellent customer service, and work closely with amazing professionals. If you have a passion for public service and are looking to join a positive, collaborative team environment, please submit your application today!

What you’ll do:

• Lead front desk activities at the Central Office, including answering operator phone lines, sorting mail, filing, greeting customers, distributing badges, maintaining logs for Capitol Complex lost and found items, and processing tenant request work orders
• Order, distribute, and track supplies for the Central Office
• Review and process travel requests, carpool reservations, and training requests
• Work with OA-Accounting and OA-FMDC team members to review and ensure accurate preparation and processing of fiscal, purchasing, and related documents for business activities
• Back-up processor for contractor background screenings as well as addressing FMDC Help Desk and technology issues for team members
• Assist in editing, formatting, and the creation of numerous documents and publications generated from our office and in conjunction with others
• Develop positive working relationships at varying levels within the OA-FMDC, other OA divisions, and customers
• Serve as Official Custodian of Records for the division
• Assist Administrative Services Unit team members as needed
• Perform other duties as assigned by supervisor or OA-FMDC leadership

All you need for success:

Minimum Qualifications

• High school diploma
• Capability to work independently with minimal supervision or in a collaborative manner with team members
• Strong organizational skills, and written and verbal communication skills
• Excellent problem solving and time management skills
• Excellent oral, written, and interpersonal communication skills
• Ability to learn new tasks quickly
• Willingness to work in a fast-paced environment with short deadlines
• Ability to foster an environment of learning interest, transparency, effective communication, trust and teamwork
• Computer experience with the ability to learn different software programs including Microsoft Office 365 applications (Outlook, Word, Excel and PowerPoint), state accounting/financial systems (MissouriBuys and MOVERS), Adobe Pro, Archibus, and more
• Skill in the operation of office equipment including phones, computers, printers, copiers, etc.

Preferred Qualifications

• Associate’s or bachelor’s degree in business or related field
• One year or more of clerical experience

Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant.

Successful background check results are required for employment in this position. This may include background checks involving a candidate’s name and/or fingerprints and other screenings as needed for the specific position.

More reasons to love this position:

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here. 

If you have questions about this position, please contact: recruiter@oa.mo.gov

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