Administrative Support Officer

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

MOD Lyneham

About the job

Job summary

The Defence School of Aeronautical Engineering (DSAE) is part of the Defence College of Technical Training and is responsible for the design, delivery and assurance of Aeronautical Engineering delivered to the three services. This position is an Administration role for Training Standards and Design Organisation (TDSO) within DSAE at MOD Lyneham. The role will place you in a team of fourteen personnel who are responsible for the design, development, maintenance and assurance of the training delivered to the Royal Electrical and Mechanical Engineering Aviation Trainees at the School of Army Aeronautical Engineering.

This position is advertised at 37 hours per week.

Job description

• Support the Course Evaluation Trending Analysis.
• Support the Assurance team on administration of theory and practical tests in accordance.
• Support the Course Design projects and documentation formatting.
• Administration functions of data storage and retrieval.
• Record the minutes for meetings & end of course discussions.
• Initiate Staff Reports as required.
• Carry out administration duties on the Moodle platforms such as Virtual Learning Environment and Safe Exam Browser.

Person specification

• Essential. GCSEs at grades 9 to 4 (A* to C) or equivalent, including English and Maths.
• Working knowledge of Microsoft Office 365 Suite.
• Desirable. Level 2 or 3 Diploma in Business and Administration.
• Working knowledge of PowerBI application.

Behaviours

We’ll assess you against these behaviours during the selection process:

• Leadership
• Working Together
• Managing a Quality Service
• Communicating and Influencing

Benefits

Alongside your salary of £24,985, Ministry of Defence contributes £6,745 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Alternative working practices and Flexible Working opportunities
• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
• In addition to 8 public holidays per year you will also receive leave for HM The King’s birthday.
• Special Paid Leave for other Volunteer duties.
• A wide range of Defence Discounts – such as Healthcare, Insurance, Motoring, company discounts with Virgin, Vodafone, and Microsoft Office to name a few. Search Discover my Benefits to explore your benefits.
• Advance of pay to purchase travel season tickets or ‘cycle to work’ scheme (upon completion of 6 months service).
• In year rewards and ‘thank you’ schemes.
• Enhanced parental and adoption leave.
• Access to learning and development tailored to your role and career aspirations.
• Free on-site gymnasium, Cardiovascular, Strength and conditioning outdoor sports facilities.
• On-site shop/cafe facilities.
• Free onsite parking.
• A culture encouraging inclusion and diversity.
• A Civil Service pension with an average employer contribution of 27%.
• Enhanced maternity, paternity and adoption leave.

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Chris Harris
• Email : christopher.harris141@mod.gov.uk

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: , Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email:

info@csc.gov.uk.

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