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SGK is a global packaging and brand experience company. From idea to implementation, we deliver packaging solutions and brand experiences that give brands the freedom to speak louder, scale faster and grow stronger. We simplify marketing and amplify brands to deliver value. SGK is a Matthews International company.
We are recruiting for an Administrative Assistant to join our Graphics team in Witham. This is a part-time role, 20-25 hours per week over 5 days (9.30 am to 2.30 pm).
You will be responsible for supporting the site with day to day operations and special projects, providing clerical assistance, maintaining records and additional administrative services.
Ideally you will have at least 1years experience as an Administrator and have experience of using SAP. Knowledge of Ariba, SAP and Excel an advantage but not essential as training will be available.
Purchase Orders
o Raise on Ariba
o Receipt PO when delivered
o Chase any additional information if missing (quotes & verbal orders)
o Contact Suppliers for costs (Materials, Product codes & delivery costs)
o Keep the Internal Order Spreadsheet up to date
o Action all emails received from Accounts Payable
Internal Data Base (Primo / Tharstern)
o Assist with Operations to ensure all Clients and Suppliers are set up correctly
o Ensure all Material information is up to date
o Input Courier costs
Stock Sheets
o Keep the Stock sheets updated with Product information and Prices received from our Suppliers
Invoicing
o Check that there is no duplications
o Record the invoices numbers on the Internal spreadsheet
o Request any ‘Credit fails’ with Credit Control to release for Invoicing
o Update in House data base
o Check on Coupa to ensure Sales POs & funds available are correct
o Raise Credit Notes on request
Reports
Other duties
Filing – On receipt of job bags, file and store correctly
Emails – Action all emails received in a timely manner and action accordingly
Assist with other Admin duties within the business
Previous administrative experience; or equivalent combination of education and experience
High degree of proficiency in MS Office Suite, Outlook & Internet applications.
Strong analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills.
Strong verbal and written communication skills (including analysis, interpretation, & reasoning).
Solid understanding and application of mathematical concepts.
Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients.
Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
Ability to work with and influence peers and management.
Self-motivated with critical attention to detail, deadlines and reporting.
Ability to work overtime as necessary.
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At Matthews International, what makes us different is what makes us great. We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need.
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