Administrator, Executive

Journey with us!

Combine your career goals and sense of adventure by joining our exciting team of employees. Royal Caribbean Group is pleased to offer a competitive compensation and benefits package, and excellent career development opportunities, each offering unique ways to explore the world.

The Royal Caribbean Group’s (Executive Administration) Team has an exciting career opportunity for a full-time Executive Assistant reporting to the President & CEO.

Position is onsite and based in Weybrdge, UK.

Position Summary:

Provides advanced administrative support to the President & CEO of the company brands. Prepares general administrative, financial, and executive reports, notices, minutes, resolutions, etc. Acts as a liaison between our executives and other internal and/or external executives, as well as with vendors, institutions, companies, media, general public, company departments, and employees. Researches and analyzes information, as well as oversees and coordinates communication and information for report generation. Oversees supply budget and cost containment of the administration group. Coordinates and supports other special projects and company initiatives. Organizes and keeps all corporate confidential documents and records and acts as a custodian of the materials/information.

Essential Duties and Responsibilities:

• Provides advanced administrative support to the President & CEO of the company brands, understanding the executive business needs and coordinating all aspects of his/her agenda including the necessary arrangements for meetings, conferences, travel, events, etc. addressing, negotiating, and making decisions about general issues, expenses, and internal financial/budget inquiries with other executives and departments as well as with vendors.
• Prepares general administrative, financial, and executive reports, notices, minutes, resolutions, etc. for executives, executive committee, and/or board committee meetings, collecting, compiling, and performing some analysis to consolidate budget numbers, expenses, invoices, and other company general information and/or indicators, evaluating alternatives to better formalize charts, tables, presentations, as well as to compose text documents, messages, communications, etc.
• Acts as a liaison between our executives and other internal or external executives, as well as with vendors, institutions, companies, media, general public, company departments, and employees, identifying and evaluating business needs and priorities, discussing agendas, handling specific sensitive and confidential information and requests, discussing and/or negotiating alternatives, and coordinating the actions to accommodate each request.
• Researches and analyzes information, as well as oversees and coordinates communication and information for report generation supporting other executives and administrative staff in handling complex issues or special projects.
• Oversees supply budget and cost containment of the administration group, identifying office supply needs and other demands for general services, contacting vendors, coordinating, and expediting orders as well as negotiating costs and the delivery of materials/services as needed.
• Coordinates and supports other special projects and company initiatives, researching, analyzing, and providing administrative and/or financial data to other executives/staff, overseeing appropriate communication and providing data for report generation.
• Organizes and keeps all corporate confidential documents and records and acts as a custodian of those materials/information.
• Provides general secretarial support to executives.
• This job description in no way states or implies that these are the only duties performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.

Qualifications:

• H.S. Grad or equivalent required. Bachelor’s degree preferred; experience may be combined with some college education.
• Minimum of seven to ten years of experience performing advanced and high level of administrative and secretarial support to senior executive level positions.

We know there’s a lot to consider. As you go through the application process, our recruiters will be glad to provide guidance and more relevant details to answer any additional questions. Thank you again for your interest in Royal Caribbean Group. We’ll hope to see you onboard soon!

It is the policy of the Company to ensure equal employment and promotion opportunity to qualified candidates without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, disability, sexual orientation, sexuality, gender identity or expression, marital status, or any other characteristic protected by law. Royal Caribbean Group and each of its subsidiaries prohibit and will not tolerate discrimination or harassment.

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