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Admissions and Recruitment Specialist

University of California - San Francisco

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The Admissions and Recruitment Specialist will be an integral part of the Department of Physical Therapy and Rehabilitation Science’s academic programs, which include the DPT program (150 students), PhD in Rehabilitation Science (two students admitted every two years), and residency programs (currently acute care, orthopedic, neurologic, and women’s health).

This individual will be responsible for the DPT, PhD, and residency admissions strategic planning, design, and execution with particular attention to equal opportunity and non-discrimination. Pivotal to this role is the evaluation and assessment of current strategies and policies, as well as presenting the programs and engaging with key constituents and stakeholders at both a local and national level. This role will work collaboratively with the Learner Recruitment and Admissions Committee.

TIES & ESSENTIAL JOB FUNCTIONS

Identify the functions or tasks that employees in the job perform. The essential functions should state the purpose of the work and the results to be accomplished, rather than how the function is performed. Of the tasks listed, what percentage of time is devoted to each? The more time employees spend on a function, the more likely it is that the function is essential. Generally, include those functions that account for 10% or more of the work, i.e., key items that contribute significantly to the achievement of the job. The functions should add up to 100%.

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%

of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

65%

 Yes

Responsible for all DPTRS admissions processes (DPT, PhD, Residencies)

  • Assesses academic preparedness of traditional, special-program, and international applicants, including evaluating transcripts and international records for eligibility. Uses professional judgment when reviewing complex applications for admission.
  • Researches foreign educational systems as needed and analyzes academic records from foreign secondary and tertiary institutions (including study abroad records).
  • Assesses applicants for motivation, initiative, leadership potential, work / life experience, extracurricular activities, socioeconomic status, disability, and educational / personal hardship.
  • Uses PTCAS, RF-PTCAS, and Slate systems to communicate with applicants, complete initial and secondary Application screenings, and track applicant progress through the admissions workflow.
  • Collects, organizes, analyzes, and regularly presents screening results and applicant data to make recommendations to leadership, assist admissions committees in decision-making and determining cohorts, and identify opportunities for improvement of processes.
  • Organizes all aspects of applicant interviews including interviewer training and calibration, planning complex schedules of multiple concurrent interviews, and overseeing logistics planning, day-of coordination, speakers, and event flow.
  • Manages communications with applicants, student volunteers, and interviewers to prepare for interview events, and with all stakeholders after the interview events to debrief and suggest improvements.
  • Communicates admissions decisions to applicants and tracks admit status, reports matriculation to UCSF and SFSU divisions.
  • Ensures that all admissions processes are comprehensive and compliant with university, state, and national requirements.
  • Participates in and represents the program at institutional and professional meetings related to admissions practices and recruitment strategies.

25%

 Yes

Responsible for recruitment and outreach for all DPTRS academic programs (DPT, PhD, Residencies)

  • Assists in developing recruiting strategies and assesses effectiveness of current recruitment strategies in attracting quality students to UCSF and recommends changes / innovations as necessary.
  • Plans, manages, and implements events to enhance recruitment and yield (including but not limited to anti-discrimination events, mentoring programs, informational webinars, recruitment conferences and panels, and university initiatives)
  • Serves as liaison between students, parents, colleges / universities, community agencies, and UCSF departments (e.g., financial aid office, registrar).
  • Plans visits to strategically identified schools: schedules and makes presentations and follow-up visits to build relationships with target institutions.
  • Provides in-depth information on admissions requirements, prerequisite courses, programs and curricula, specific financial aid criteria, and career opportunities to potential applicants.
  • Ensures that all recruitment and outreach processes are comprehensive and compliant with university, state, and national requirements

10%

 Yes

Produces admissions and recruitment special and annual reports

  • Collects and maintains data on recruitment and outreach efforts, admissions and matriculation, application processes, and applicant demographics.
  • Organizes, analyzes, and presents data and recommendations for benchmarks, plans, and progress to program and department leadership.
  • Provides admissions, recruitment, financial aid, and other statistical data upon request for ad hoc and annual reports

100%

 (To update total %, enter the amount of time in whole numbers (without the % symbol – e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

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Required Qualifications

  • Bachelor’s degree in related area and a minimum of 3 years of related experience and / or equivalent experience / training.
  • 2-3 years of related experience working with admissions in a higher education setting
  • Thorough knowledge and experience working with a diverse student and applicant population.
  • Ability to interpret and communicate University policies and procedures to prospective students and the public.
  • Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.
  • Ability to work independently and with a team, demonstrate initiative, prioritize assignments, meet deadlines and problem-solve on an ongoing basis, including identifying obstacles and processing problems and recommending solutions
  • Must demonstrate a high level of proficiency, speed and accuracy with PC software in Microsoft Windows environment, particularly Word, PowerPoint, Excel and Outlook. Ability to learn quickly and adapt to new computer software and technologies as needed.
  • Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
  • Ability to develop original ideas to solve problems.
  • Excellent interpersonal and correspondence skills

Preferred Qualifications

  • Master’s Degree in Higher Education, Student Affairs Administration, Counseling, or related field.
  • 2-3 years of experience with university level admissions and student affairs management
  • Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges / universities and specifically at UC, and / or specific colleges and schools.
  • Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
  • Ability to develop recruitment program and design effective materials.

Required Qualifications

  • Bachelor’s degree in related area and a minimum of 3 years of related experience and / or equivalent experience / training.
  • 2-3 years of related experience working with admissions in a higher education setting
  • Thorough knowledge and experience working with a diverse student and applicant population.
  • Ability to interpret and communicate University policies and procedures to prospective students and the public.
  • Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions.
  • Ability to work independently and with a team, demonstrate initiative, prioritize assignments, meet deadlines and problem-solve on an ongoing basis, including identifying obstacles and processing problems and recommending solutions
  • Must demonstrate a high level of proficiency, speed and accuracy with PC software in Microsoft Windows environment, particularly Word, PowerPoint, Excel and Outlook. Ability to learn quickly and adapt to new computer software and technologies as needed.
  • Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
  • Ability to develop original ideas to solve problems.
  • Excellent interpersonal and correspondence skills

Preferred Qualifications

  • Master’s Degree in Higher Education, Student Affairs Administration, Counseling, or related field.
  • 2-3 years of experience with university level admissions and student affairs management
  • Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges / universities and specifically at UC, and / or specific colleges and schools.
  • Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
  • Ability to develop recruitment program and design effective materials.


Equal Employment Opportunity: The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

 

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