Admissions Specialist

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Admissions Specialist
Requisition ID: 2025-9340
# of Openings: 1
Location: US-UT-Kaysville
Category: Student Programs & Services
position Type: Benefited Full-Time
Job Classification: Exempt
College: Statewide Campuses
Department: SW Campuses NR-Brigham City
Advertised Salary: $44,000 per year, commensurate with qualifications and experience, plus excellent benefits.
Overview
The Utah State University Office of Admissions seeks an energetic, student-oriented individual to join our Recruitment Team as the Admissions Specialist for the Kaysville campus, serving the Brigham/Tremonton/Kaysville region. This position is primarily responsible for recruitment efforts within Davis, Weber, and Box Elder counties and will office at USU Kaysville. The role requires excellent interpersonal and organizational skills to work effectively with prospective students, parents, community partners, high school counselors, and USU departments.
Recruitment at USU is a team effort. The successful candidate will be instrumental in recruiting targeted student populations, exploring growth markets, and building relationships across USU’s statewide system. The candidate must be a self-starter who works well independently and in a team environment.
This position allows flexibility in the work schedule and can accommodate slight variations to traditional business hours. Occasional evening and weekend work is required. Travel throughout the territory is expected, with occasional trips to Logan and other statewide locations.
Responsibilities
Territory Management

• Create a clear vision, identify growth opportunities, set goals, and track progress for Davis, Weber, and Box Elder counties, with a primary focus on USU Kaysville.
• Build relationships with students, parents, high school counselors and administrators, community members, alumni, and other constituents within the territory.
• Assist prospective students through the admissions, scholarship, and enrollment processes at Utah State University. This includes working with all types of students: first time, returning, transfer, graduate, traditional and nontraditional students.
• Serve as the primary admissions point of contact for USU Kaysville, Brigham City, and Tremonton campuses, managing recruitment records and communications.
• Engage and integrate with local organizations, businesses, and governmental entities to raise awareness of USU opportunities.

Recruitment Event Involvement

• Initiate, plan, and facilitate on- and off-campus recruitment events such as high school visits, Utah Higher education Days (UHED), open houses, collaborations with USU Extension, seasonal events like the Scarecrow/Pumpkin Walk, transfer information sessions, graduate student recruitment events, and counselor programs.
• Participate in statewide recruitment events (e.g., True Blue Days, Counselor Conferences).

Student Ambassador Advising

• Participate in the Ambassador Scholarship Program Application review and selection process.
• Lead, support, and advise student ambassadors based at USU Kaysville and regional campuses.
• Plan and facilitate ambassador trainings and events, including Ambassador Academy and regional retreats.

Community Engagement and Marketing

• Serve as content manager for USU Kaysville social media accounts, promoting campus programs and events.
• Sit on the Kaysville Marketing Committee to provide input on promotional strategies.
• Collaborate with advancement, alumni, and development teams on fundraising and scholarship initiatives.
• USU presence at local businesses and events to promote USU events, activities and outreach.
• Represent USU at Davis Chamber of Commerce meetings and activities, promoting university programs, events, and community partnerships.

Administrative Support

• Provide support for departmental projects and perform miscellaneous duties as assigned.
• Assist in office duties as needed.

Qualifications
Minimum Qualifications

• Bachelor’s degree plus two years of related experience; OR and associate degree plus four years of related experience; OR an equivalent combination of education and experience.
• Valid US driver’s license.

Preferred Qualifications

• One year of experience in university admissions and/or recruitment, particularly with post-traditional students.
• Experience operating social media accounts for an organization.
• History of engagement with community organizations in Davis, Weber, or Box Elder counties.
• Familiarity with RecruitCRM, Salesforce, Banner, and other university software systems.

Knowledge, Skills, and Abilities

• Communicating – communicates effectively both verbally and in writing.
• Problem-solving – analyzes information and evaluates results to select the best solution.
• Monitoring – measures the performance of self; makes improvements and takes corrective action.
• Critical Thinking – comes to well-reasoned conclusions and solutions.
• Team Building – works to create a collaborative environment across campuses.
• Active Listening – gives full attention when others speak and asks clarifying questions.
• Service Orientation – actively seeks opportunities to help others.
• Conflict Resolution – acts professionally when encountering frustrated customers.

Required Documents
Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover letter to be typed/pasted at the end of your application
3. Answer the following questions and scenario at the end of application:
   • The Admissions Specialist plays a key role in leading campus recruitment efforts. What strategies would you use to increase enrollment by ensuring broad access to all students-regardless of age, background, or life experience-and to support the university’s mission to serve learners across the state?
   • What would your course of action be to create meaningful connections with individuals in your region? This includes prospective students, students, faculty and staff, and community and workforce partners.
   • A big part of this role is responding to student questions by email, phone, or in person. Please read the message below and write a response as if you were the Admissions Specialist.
     • – Email from a student – Hi,I’m a student at Davis Technical College and will finish my certificate in composites this June. I’m thinking about coming to USU and have a few questions before I apply.I’m not sure what major to choose or what steps to take to apply. Is there someone I can talk to for help?Also, I’m paying for school on my own and want to avoid student loans. How do I apply for scholarships or find financial aid info?And finally-how do I apply to USU? Is there a website I should use?Thanks,A technology school student

**Document size may not exceed 10 MB.**
Advertised Salary
$44,000 per year, commensurate with qualifications and experience, plus excellent benefits.
ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
University Highlights
Strategic Enrollment Management (SEM) opens doors to the Aggie Experience! We are here for the learner, because of the learner, and we advocate for the learner. We are engaged in their success, empowered to drive growth and opportunity and energized by challenges as we innovate to shape the future.
Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.
USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU’s commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
*updated 07/2025
https://careers-usu.icims.com/jobs/9340/admissions-specialist/job?in_iframe=1
Notice of Non-discrimination
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, Ut 84322
For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov
U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov
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USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university’s academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).

 

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