ALTA Land Surveying Project Coordinator

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<div class="isg-job-description“>Who We Are

Join a team that puts its People First! As a member of First American’s family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state national commercial real estate transactions. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For list for ten consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

What We Do

The ALTA Land Surveying Project Coordinator assists multiple Project Managers with the administration and coordination of surveying projects, including the responsibilities outlined below.

Processing of Title Commitments

• Submitting commitments to the internal review team
• Distributing commitments to vendors
• Saving documents to the database for in-house projects
• Sending reviewed commitments and associated Excel documentation to vendors

Additional Work (AW) Processing

• Save and track email requests for additional work
• Create and maintain entries in the database
• Save client authorization emails
• Prepare Notices to Proceed (NTP) for vendors

Oversized Printing and Shipping

• Print large-format survey documents for distribution
• Prepare, package, and ship materials via FedEx

Confirmation of Site Access

• Communicate with the Site Access provided by the client
• Provide clearance to the vendor that Site Access is approved

Invoices Outside of the System

• Prepare Excel-based invoices outside the system when applicable

Final Signed and Sealed Document Management

• Save final delivery emails in the database
• Upload and archive final signed surveys in the database
• Update project status to completed in the database

Shared Folder/Data Room Management (ShareFile)

• Create folders for online document delivery
• Upload and manage files and documentation within shared folders

Qualifications

• Strong analytical and organizational skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Customer-focused mindset with a positive attitude and ability to work effectively in a team environment
• experience reviewing Title documents and ALTA surveys preferred

What We Offer

By choice, we don’t simply accept individuality – we embrace it, we support it, and we thrive on it! Our People First Culture celebrates diversity, equity and inclusion not simply because it’s the right thing to do, but also because it’s the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.
First American invests in its employees’ development and well-being, empowers them to provide superior customer service and encourages them to serve the communities where they live and work. First American is committed to diversity and inclusion. We are an equal opportunity employer.

 

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