Architectural, Engineering and Construction Admin Assistant | High Wycombe | Full-time | Temporary

Job Description

The Administrative Assistant supports the AEC department in delivering construction projects efficiently and in alignment with organizational standards. This role involves providing senior-level administrative assistance, ensuring project documentation compliance, managing budgets, and facilitating smooth project workflows.

Responsibilities

• Provide proactive administrative support to the project management team to improve safety, quality, and processes.
• Prepare and process project documentation, including approvals, invoices, drawings, and correspondence.
• Assist in budget preparation, monitoring project finances, and advising on deviations.
• Compile and analyze complex data for memos, reports, spreadsheets, and presentations.
• Collaborate with Finance and Legal teams to ensure documentation compliance and support audits.
• Manage project information, maintaining knowledge of protocols and ensuring compliance.
• Arrange meetings and events, including organizing travel and refreshments when needed.
• Attend project meetings, take minutes, and follow up on action items to ensure deadlines are met.
• Draft monthly project reports for managerial approval.

Qualifications

Required:

• High School Diploma or equivalent.
• Minimum 4 years of administrative experience, preferably in a construction project environment.
• Proficiency in MS Office (Word, PowerPoint, Excel, including Pivot Tables) and advanced software use.
• Strong skills in communication, problem-solving, prioritization, and project coordination.
• Ability to adapt processes, resolve complex problems, and anticipate project needs.

Preferred:

• Bachelor’s Degree.
• Knowledge of organizational structure, construction project processes, and compliance policies.

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