Architectural, Engineering and Construction Admin Assistant | High Wycombe | Full-time | Temporary
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The Administrative Assistant supports the AEC department in delivering construction projects efficiently and in alignment with organizational standards. This role involves providing senior-level administrative assistance, ensuring project documentation compliance, managing budgets, and facilitating smooth project workflows.
Provide proactive administrative support to the project management team to improve safety, quality, and processes.
Prepare and process project documentation, including approvals, invoices, drawings, and correspondence.
Assist in budget preparation, monitoring project finances, and advising on deviations.
Compile and analyze complex data for memos, reports, spreadsheets, and presentations.
Collaborate with Finance and Legal teams to ensure documentation compliance and support audits.
Manage project information, maintaining knowledge of protocols and ensuring compliance.
Arrange meetings and events, including organizing travel and refreshments when needed.
Attend project meetings, take minutes, and follow up on action items to ensure deadlines are met.
Draft monthly project reports for managerial approval.
Required:
High School Diploma or equivalent.
Minimum 4 years of administrative experience, preferably in a construction project environment.
Proficiency in MS Office (Word, PowerPoint, Excel, including Pivot Tables) and advanced software use.
Strong skills in communication, problem-solving, prioritization, and project coordination.
Ability to adapt processes, resolve complex problems, and anticipate project needs.
Preferred:
Bachelor’s Degree.
Knowledge of organizational structure, construction project processes, and compliance policies.