Assistant Council Secretary
Sprott Shaw College
KʷU KʷLIW̓T L̓NQMAPLQS | WE LIVE AT HEAD OF THE LAKELocated within the unceded territory of the syilx people, the Okanagan Indian Band is comprised of six reserves located in the North Okanagan.
Come join the OKIB Team and enjoy all that the beautiful Okanagan Valley has to offer, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.JOB SUMMARYThe primary responsibility of the Assistant Council Secretary will be to provide administrative assistance to the Council Secretary. They are also responsible for booking travel and the preparation of travel advance payment vouchers and expense claim forms. The Assistant Council Secretary handles facility rental bookings, table and chair setup and ordering catered meals. Planning, communication and preparation of meetings and conferences, providing support for the creation of agendas and kits, coordinating guest speakers and conference telephone calls. The Assistant Council Secretary is highly organized and has the ability to manage and track multiple files.This position may require you to work outside of regular working hours to accommodate emergency Council meetings.SUPPORTS NEEDED
o Capturing and distributing accurate Committee/ Council meeting minutes and agendas,
o Relevant background information and materials are provided proactively for meetings,
o Transcribe meeting minutes and recording of meetings, when needed
o IT set up/ service requirements for meetings * Coordinating schedules, follow-up meetings, travel booking, and any related administrative tasks
WHO ARE WE LOOKING FORYou have education, experience, or carry a willingness to learn. You are community-minded, detail-oriented, and an excellent communicator.Education
Experience
CLASSIFICATION/PAY SCALE
$23.00 – $29.00 per hour dependent upon education and experienceThe OKIB offers a welcoming team environment and a rewarding job experience. You can expect a supportive work environment and a total compensation package which includes:
Hours of work: 37.5 hours per week
Start Date: ASAP
Deadline for applications: Open until filledPlease send resume, cover letter and references in any one of two ways:
Email: recruiting@okanagan.org
Mail or drop off: 12420 Westside Road, Vernon, BC V1H 2A4If you have accessibility needs, please contact Hollie Lachuk @ 250-542-4328 ext. 1011The successful applicant will be required to provide a Criminal Record Check that includes the vulnerable sector and three references.Preference will be given to qualified Aboriginal Applicants as per section 41 of the Human Rights Code.
Vernon, BC
Sun, 04 Aug 2024 01:55:55 GMT
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