Assistant FAO Representative Administration

The main aim of the FAO country offices, which are headed by an FAO Repesentative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

The FAO Representation for Jamaica, the Bahamas and Belize is a multi-country office, serving all three countries from one office in Kingston, Jamaica, where this position is located.

The post is located in the FAO Representation in Kingston, Jamaica.

Reporting Lines:

The Assistant FAO Representative (Administration) reports to the FAO Representative (FAOR).

Technical Focus:

Programme administration and financial management, including accounting and personnel administration.

Key Functions:

• Provides support in the areas of administration, finance and budgetary control.
• Maintains all financial records and monitoring systems of the office and assists with monitoring of various accounts; supervises and/or maintains imprest accounts; ensures that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent; and reports variations from budgets.
• Supervises the administrative team, assisting with organizing and/or retrieving, entering, selecting and analysing data from a wide variety of sources, including FAO’s corporate systems.
• Prepares financial and administrative correspondence for the office, including the processing of payments in accordance with established rules; maintains a filing system; and ensures that an appropriate paper trail with key documentation is archived.
• Assists with the preparation of recurring reports on programme, project and office accounts; provides support in the preparation of reports for budget planning, audits and other related requests; and liaises with local banks and financial institutions.
• Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained.
• Ensures the compliance with the Organization’s security guidelines (Minimum Operational Security Standards – MOSS).

Candidates Will Be Assessed Against The Following:

Minimum Requirements:

• National of Jamaica.
• Advanced university degree in a field related to business or public administration.
• One year of relevant experience in office management, administration, accounting and/or audit, budget or finance.
• Working knowledge (proficient – level C) of English.

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2402589