Assistant, International Relations

Position description

BMI has transitioned back to working in the office on a regular hybrid schedule. At present, most team members are expected in the office three (3) days a week. Decisions regarding future transitions will take place in phases as BMI continues to closely monitor COVID-19 as employee safety is our priority.

FUNCTIONS OF THE JOB

• Arrange travel and itineraries for senior staff and compiles documents for travel-related meetings.
• Screen incoming calls and correspondence and responds independently when appropriate.
• Organize visits, events or conferences by coordinating facilities and catering.
• File documents, organize and maintain filing system.
• Manage supplies for department.
• Manage incoming and outgoing mail for department.
• Process expenses for the International Department.
• Provide assistance to foreign partners with their inquiries.
• Assist with special projects, which may include online research and preparation of reports and presentations.
• Ensure compliance with foreign tax requirements.
• Regular attendance.
• Other duties as assigned.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.

POSITION QUALIFICATION REQUIREMENTS

Education: Bachelor’s Degree or equivalent preferred
Experience: Minimum 1-year administrative experience preferred.

Skills and Abilities:

• Strong communication skills, written and verbal
• Proficiency in Word, Excel and Outlook; PowerPoint a plus
• Ability to interact professionally with a diverse employee population, and with all levels of staff and management
• Detail oriented
• Ability to take direction and handle multiple tasks simultaneously
• Ability to work both independently and within a team
• Ability to effectively respond to questions from societies, foreign affiliates and other clients
• Ability to identify potential sensitive situations and recognize the highest level of confidentiality
• Ability to conduct research using a variety of sources including internal databases, the internet and third-party resources
• Ability to write reports and business correspondence
• Foreign language strongly preferred

Salary Range:
$48,000.00 – $53,000.00 (USD). The specific base salary offered to a successful applicant will be based on individual qualifications, skills, experience and education. The pay range is subject to change at any time based on various internal and external factors.

What We Give to You:

• Health, dental, and vision insurance
• 401K with employer match
• Flexible spending accounts
• Paid vacation and paid sick/personal time
• 12 paid calendar holidays
• Paid volunteer time off
• Summer hours that offer more time for fun in the sun
• Company paid life insurance
• Up to 12 weeks paid parental leave
• Tuition assistance for qualified team members
• Commuter benefits (New York)
• Amazing and engaging culture
• Employee Resource Groups

Application instructions

Please be sure to indicate you saw this position on jobs-near-me.org