Assistant Project Manager

Commercial Construction Assistant Project Manager

The Assistant Project Manager is an integral part of the Project Team responsible for the coordination of construction, and providing technical and field support to Project Managers, Superintendents, and Subcontractors.

Essential Duties & Responsibilities

• Enforce the company safety program in accordance with the company’s best practice policies, local, state, and federal laws.
• Participate in industry organization; represent the Company at networking functions, career fairs, trade shows, etc.
• Develop new business relationships with Owners, Architect/Engineers, Construction Managers and Subcontractors to ensure future business opportunities.
• Manage document control including electronic document file management, hyperlinking of pertinent information (i.e. RFIs, submittals, sketches, and inspections), notification of updates and assistance to all team members.
• Create and maintain the master document list of drawings, specifications and sketches throughout the life of the project.
• Manage the submittal process including creation of the submittal log, receipt of submittals, compliance review, submission, logging, tracking and distribution to the project team.
• Manage the RFI process including creation of RFIs, submission, logging, tracking and distribution to the project team.
• Document all site meetings, including but not limited to owners, subcontractors, and quality control meetings, issuing meeting minutes timely.
• Maintain the electronic as-built drawings and/or set of red-line as-built plans.
• Assist the project manager in the management of the cost control system to ensure budget compliance. Track all potential change orders, owner change orders, and subcontractor change orders and prepare monthly cost to complete analysis.
• Assist the Project Manager and Superintendent with documentation, permit tracking, scheduling of inspections, contacting subcontractors, and other miscellaneous tasks.
• Participate in the project quality control management. If a Quality Control Manager is not assigned to the project take primary responsibility for preparatory meetings before the start of each definable feature of work, initial and periodic follow-up inspections, preparation, and distribution of rework lists to the responsible subcontractors.
• Manage project close-out information including receipt of required documentation from subcontractors, electronic assembly and/or compiling binders of close-out documents, and transmission of all required information.
• Participate in the project turnover process. If a Quality Control Manager is not assigned to the project take primary responsibility for, the preparation of a completion list and distribute rework lists to the responsible subcontractors. At the time of substantial completion, conduct a final punch list meeting with the Owner and/or Architect. Prepare the final punch list, distribute the punch list to the responsible subcontractors, and track completion of all punch list items.
• Mentor and train project team members to support their growth and development within the organization.
• Use the latest technology and software to complete projects as assigned.

Knowledge, experience, and Special Skills Required

• Bachelor’s Degree in Construction Management, Business, Engineering, or related field.
• Proficiency in Microsoft Office 365, Procore, and Bluebeam as well as an understanding of Primavera scheduling and BIM.
• OSHA 30-hour, First Aid and CPR certifications.
• LEED GA accreditation at a minimum, specialty accreditation a plus.
• Strong written and verbal communication skills
• Ability to assess and prioritize multiple tasks, projects, and demands.
• Excellent organizational and interpersonal skills
• Trustworthy, and self-motivated personality characteristics
• Ability to perform all of the above in a digital/paperless environment

Additional Notes

The above statements are intended to describe the general nature and level of the work required. They are not exhaustive lists of all duties, responsibilities, knowledge, skills, abilities, physical job demands, or working conditions associated with the job. Successful candidates will seek additional responsibilities and opportunities to grow their skills in support of the company’s goals.

Coakley & Williams Construction is an Equal Opportunity and Affirmative Action Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veterans’ status, or any other status prohibited by applicable national, federal, state, or local law. Coakley & Williams promote a drug-free workplace.