Associate, Senior Administrative Assistant I

Administrative Assistant

At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world’s financial system we touch nearly 20% of the world’s investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities and people everywhere. 

We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what #LifeAtBNY is all about.

We’re seeking a future team member for the role of Administrative Assistant our Markets team. This role is located in London. 

BNY Markets, through its Foreign Exchange, Fixed Income & Equity, Securities Finance, and Liquidity & Segregation businesses, provides a broad array of products and services for corporate and institutional clients to choose among various vehicles aimed at protecting principal, providing growth and managing risk. 

As a member of the Markets Hub the Administrative Assistant role based in London, is responsible for independently completing a full range of advanced administrative activities, in support of five London based executives. 

In this role, you’ll make an impact in the following ways: 

• Diary management, arranging of meetings and maintains calendar of appointments for assigned manager(s) and/or team.
• Makes travel arrangements and manage T&E expense management for team members ensuring that all policies are followed, and items are processed within the provided guidelines
• Assist with staff onboarding and offboarding which includes requesting equipment, set-up, and access
• Completes all billing and expense activities, manages supply orders and resolves associated issues on behalf of the office, manager(s) and/or team
• Activities may also encompass disciplines such as event planning, bookkeeping, as well as standard areas like word processing, data entry etc
• Could be expected to collaborate on projects related to administrative initiatives.
• May participate in ad-hoc special projects or administrative initiatives.
• Priority is on daily/weekly work, but may be responsible for executing work/projects as requested.
• Has some latitude to adjust daily work routines as needed. Exercises autonomy in anticipating and troubleshooting a range of issues as they arise
• May establish filing/organizational procedures.
• Is an intermediate to advanced user of standard business software (word processing, e-mail, spreadsheets, etc)
• Maybe responsible for the minute taking in meetings
• No direct reports

To be successful in this role, we’re seeking the following: 

• High school/secondary school or the equivalent combination of education and experience is required; bachelor’s degree preferred.
• Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of products, basic business writing, or similar) preferred; A degree or relevant business certifications preferred.
• Several years of total work experience preferred.

Personal Attributes 

• Good communicative skills: professional with a pro-active, friendly, and helpful manner is essential
• Able to work on own initiative to establish the cause of problems and resolve issues effectively
• Goes the extra mile to meet customers’ critical needs.
• Flexible and adaptable to embrace change
• Effective organization and planning skills; able to plan and prioritize the workload efficiently and meet challenging deadlines
• Highly customer focused; excellent customer service skills
• Self-motivated to achieve individual and team objectives
• Inclination to grow and implement feedback
• Good attention to detail

At BNY, our culture speaks for itself. Here’s a few of our awards: 

• America’s Most Innovative Companies, Fortune, 2024
• World’s Most Admired Companies, Fortune 2024
• Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024
• Best Places to Work for Disability Inclusion, Disability: IN – 100% score, 2023-2024
• “Most Just Companies”, Just Capital and CNBC, 2024
• Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024
• Bloomberg’s Gender Equality Index (GEI), 2023

Our Benefits and Rewards:

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. 

BNY is an Equal Employment Opportunity/Affirmative Action Employer – Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Read Full Description