Aviation Engineering Standing Orders Administrative Officer

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

Carterton, South East England, OX18 3LX

About the job

Job summary

RAF Brize Norton is one of the largest station’s within the Royal Air Force with approximately 7600 personnel – a combination of military, civilian and supporting contractors, together maintaining the highly operational output of both regular and reserve units. The Station is home to the RAF’s Strategic and Tactical Air Transport (AT) and Air-to-Air Refuelling (AAR) forces, as well as host to many lodger units and personnel from all armed services. With its mixed fleet of aircraft RAF Brize Norton provides rapid global mobility in support of UK overseas Operations and Exercises, as well as Air-to-Air Refuelling support for fast jet aircraft both on Operations and in support of UK Homeland Defence. Our mission is to “Prepare for and deliver global Air Mobility Operations”. We seek excellence in all we do to deliver world-class Air Mobility, maintaining strong and effective relationships with everybody. Our Station’s vision is to Sustain Operational Excellence while we Deliver Together Safely and make RAF Brize Norton a Better Place to work and live.

This position is advertised at 37 hours per week.

Job description

You will report directly to OC QCIT and as the OSW Executive Support and Engineering Policy Manager you will be required to carry out the following tasks:

• Maintaining Unit Aviation Engineering Standing Orders (AESOs) as published on SharePoint. Including a continuous review of the quality of AESOs, their presentation and making recommendations for their improvement to each sponsor.
• Initiating the requirement for the review of AESOs and the subsequent upload to SharePoint ensuring a full audit trail is maintained.
• Processing of all amended submission of AESOs in accordance with current procedures. This includes the deletion of obsolete orders and the inclusion of new orders as requested by each sponsor. A full audit trail of all amendments is to be maintained.
• Act as the focal point for questions or concerns of users and sponsors of AESOs.
• Updating of the preliminary pages within AESOs Books 1, 2 and 3.
• Carry out a monthly check of the regulations concerning Unit Engineering and Logistic Orders and implementing changes needed to AESOs.
• Implementation of AEROs on behalf of OC AWE in conjunction with XO OSW.
• Provide administrative support to OC OSW assisting in the delivery of their duties by providing a first point of contact for external engagement and providing diary management to help ensure tasks and meetings are prioritised appropriately.
• Due to the nature of the department, the successful candidate will also be cross trained in the OSW Admin position in order to provide cover in times of staff absences.

Person specification

This position is a busy role, with frequent requests coming in for immediate action. The successful candidate must possess good interpersonal skills and communication skills, with an ability to build and maintain working relationships with personnel from across Station, while Be comfortable with change due to the regular change of personnel due to promotions and postings.

Strong work prioritisation is also essential to manage multiple tasks effectively. The position utilises various IT applications so good IT skills are essential, on job training will be provided for specialist software.

Behaviours

We’ll assess you against these behaviours during the selection process:

• Delivering at Pace
• Working Together
• Communicating and Influencing
• Making Effective Decisions
• Changing and Improving

Benefits

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Squadron Leader Ken Smith
• Email : Ken.Smith661@mod.gov.uk
• Telephone : +443001668290

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.

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