Award Coordinator –

Job Number:

250928

Organization

: Office of Research Admin

Job Location

: Oklahoma-Norman-Norman Campus

Schedule

: Full-time

Work Schedule: M-F 8-5

Work Type: Onsite

Salary Range: Salary will be commensurate based on education and experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

This position performs, with supervisor oversight, award administration activities relating to sponsored programs. It is an entry-level, staff position that offers the incumbent an ideal foundation in understanding the principles of research administration. This position supports one or more functional areas including, but not limited to: award negotiation, acceptance, and award set-up; or contract and subcontract review and negotiation.

This position also manages non-fiscal post-award administration and closeouts, or terminations, of grants and contracts. The incumbent serves as a liaison between the sponsors and principal investigators.

Essential Duties:

• Reviews and negotiates with sponsor agencies on project budgets, cost-sharing requirements, award terms and conditions, modifications, no-cost extensions, terminations, and related matters
• Negotiates agreements where the university is a subcontractor to other institutions.
• Drafts correspondence and/or prepares paperwork as necessary to accept, modify, or reject grants and contracts
• Assures compliance to terms and conditions of monetary awards according to the standards and guidelines outlined by the university, the state and the federal government.
• Stays informed on federal, state, industrial, and foundation regulations and the support available to university faculty and staff through publications, communication with agency officials, and attendance at meetings and seminars at various levels
• Ensures university authorization of compliance issues by corresponding with other university offices, such as Legal Counsel, Office of Technology Commercialization, and Office of Export Controls.
• Communicates with Principal Investigators to achieve goals, while maintaining compliance with applicable policies and following standard operating procedures.
• Serves as a liaison between sponsors and principal investigators as necessary to facilitate performance of projects and alleviate problems.
• Perform various duties as needed to successfully fulfill the functions of the position.

Job Requirements

Required Education: Bachelor’s degree, AND:

• 24 months experience in sponsored program administration or related experience in an academic institution for higher education or research environment.

Equivalency/Substitution: Will accept 48 months of program management experience in lieu of a Bachelor’s degree for a total of 72 months of experience.

Skills:

• Proficient in Microsoft Office, Google Suite, Zoom, and other frequently used document sharing applications such as Dropbox
• Detail oriented for accuracy of data and information
• Setting priorities, completing deadlines, and making administrative procedural decisions
• Reviewing, drafting, negotiating, and/or interpreting grants, contracts, and subcontracts
• Analyzing award documents for compliance with university policies and other governing regulations
• Highly organized and able to handle multiple projects and deadlines
• Demonstrated strong interpersonal and verbal communication skills
• Able to produce reports and complete work within deadlines
• Strong organizational, analytical, and problem-solving skills.
• Ability to provide excellent customer service
• Ability to work both independently and with interdepartmental teams on various initiatives
• Proficient professional writing skills for drafting correspondence, summaries, and other required reports

Working Conditions:

• Physical:
  • Ability to engage in repetitive motion
  • Able to work in a sitting position
  • Use computer
  • Answer telephone
• Environmental:
  • Standard Office Work Environment

Department Preferences:

• Previous OU experience, with some budget experience
• General knowledge of grants and contracts terminology
• Work in a fast-paced, team-oriented, higher educational institution environment or similar.
• Superb customer service skills, using independent judgment, in a team environment, including working with faculty, administrators, accountants, and external agencies.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting

: Apr 22, 2025

Read Full Description