Business/Administrative Associate- Center for Health Research

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Business/Administrative Associate- Center for Health Research
Business/Administrative Associate- Center for Health Research
Hiring Department: C4 Health Research
Location: Peoria, IL USA
Requisition ID: 1035673
FTE: 1
Work Schedule: M-F 8:00a-4:30p
Shift: Days
# of Positions: 1
Workplace Type: On-Site
Posting Close Date: 9/5/25
The previously determined salary for this position is $24.68 to $45.92
Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints.
It is not typical for an individual to be offered a salary at or near the top of the full range for a position.
Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work – Not Remote).
About UICOMP
The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu.
Position Summary
Under the direction of the Center Director, this position is pivotal to the Center’s operational effectiveness. The role encompasses comprehensive oversight of the Center’s business functions, including daily administrative and fiscal operations, and requires a high degree of autonomy, initiative and independent decision-making. Additionally, this position contributes to Center faculty in advancing the Center’s mission-facilitating grant and contract submissions, managing publications, preparing financial reports, overseeing budgets, forecasting and assists with strategic planning and forecasting.
Duties & Responsibilities

• Under the direction of the Center Director, develops the Center’s budget and manages its overall fiscal operations. Serves as the Center’s representative in budget meetings with the Regional Dean and other administrative personnel. Conducts audits, monitors expenditures, and ensures compliance across various accounts and grant funds.
• Compiles data, prepares administrative reports, and manages business correspondence on behalf of the Center. Responsible for the reconciliation of all Center accounts, including pilot funding and research-related accounts.
• Serve as a liaison with grant, contract, and accounting officers in both Peoria and Chicago, maintaining comprehensive financial records for all unit funds and appropriations.
• Their responsibilities include managing expenditure across various funding sources such as grants, contracts, state funds, gifts, ICR, and foundation accounts.
• They coordinate and maintain all departmental financial accounting activities, encompassing funded research, clinical, and non-clinical programs. Additionally, they monitor grant finances to ensure compliance and adherence to budgets, developing systems to track expenditures and budget performance.
• The individual advises faculty on budgeting and financial matters related to their programs, reviews accounting data for accuracy and alignment with revenue expectations, resolves discrepancies, and ensures proper account charging. Overall, they provide fiscal and administrative leadership for the department’s financial operations.
• Processes and approves accounting forms such as purchase requisitions within university guidelines.
• Prepares and/or reviews documentation for Chrome River transactions; Oversees, prepares and/or advises support on the coordination of departmental purchases and reimbursements processed through Chrome River system, IBuy, corporate card programs, and other purchasing mechanisms as required.
• Purchases, monitors and record purchases of supplies for Center.
• Ensures the timely completion of internal finance reconciliations and audit prep projects utilizing finance systems and databases (effort reporting, awards closeouts, etc.).
• Advises the academic staff on matters pertinent to procurement of specialized equipment. Advises and provides recommendations to Principal Investigators regarding supplies, travel and equipment budgets for initial grant applications; oversees preparation of revised grant budgets, progress reports and just-in-time (JIT) compliance reporting.
• Supports research grant administration within the Center, with a focus on financial planning and compliance. Prepares and develops the financial components of research grant proposals, including detailed direct cost budgets, budget justifications, and financial summaries required for equipment procurement.
• Ensures all budget materials align with university policies and C4HR procedures.
• Coordinates and secures necessary approvals from the Center Director and Principal Investigators.
• Reviews proposed project budgets for accuracy and feasibility, providing strategic financial recommendations to investigators. Oversees the full grant lifecycle-pre-award, post-award, and closeout-by tracking progress through university system.

Minimum Qualifications

1. Bachelor’s degree in business administration, management, or a field related to the position.
2. Two (2) years of professional business, financial, and/or managerial work experience.
   (NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
3. Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.

Preferred Qualifications
Minimum two (2) years of professional business, financial in addition to managerial work experience is preferred.
Knowledge of computer software programs such as Microsoft Word, Excel, Access Database, PowerPoint, Publisher, Outlook, Microsoft TEAMS, Microsoft Forms, Google Forms, Zoom, Webex, Qualtrics, RefWorks, Eddie, Banner, Chrome River, Corner Stone, etc. is preferred
Knowledge of Responsible Accounting Practices and Principles is preferred.
Supervisory skill is preferred
Strong communication skills, both written and oral preferred
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online Application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
For classes within the professional (01), semi-professional (02), or managerial (03) occupational areas, out-of-state candidates may compete as all other candidates.
Once a final employment offer is completed, the out-of-state candidate must establish Illinois residency within 180 calendar days of the start date for the designated position. It is the employer’s responsibility to monitor this requirement.
Sponsorship for work authorization is not available for this position.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/15283?c=uic
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