Business Coordinator -EXTEND

Package Description

Job Reference: 18194

Band: C

Salary: £27,000 – £35,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights. 

Contract type: Permanent 

Location: London Broadcasting House. This is a hybrid role and successful candidate will be required to work in the office 2-3 days per week.

We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

Excellent career progression– the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.

Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.

Benefits – We offer a negotiable salary package, a flexible 35-hour working week for work-life balance and 25 days annual leave with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care and gym. You can find out more about working at the BBC by selecting this link to our candidate pack. 

If you need to discuss adjustments or access requirements for the interview process please contact the reasonable.adjustments@bbc.co.uk. For any general queries, please contact: bbchr@bbc.co.uk.

Freelancers are eligible to apply for an internal role if they are on a Worker Contract and they have worked continuously for 6 months. If they have worked for less than 6 months continuously or have a break of 3 weeks or more between engagements, they must seek Divisional HR approval to apply for an internal role prior to submitting an application.

If they are unsure which contract they are on, they can speak to their booker or the HR BP, however if it helps – both a PAYE freelance or Modus Gross contract is considered a Worker contract and covered by the Worker terms found here. 

Job Introduction

This role is advertised as part of our BBC Extend programme for disabled people. To apply for this role you should identify as deaf, disabled or neurodivergent and must meet either: the definition of disability in the Equality Act (2010), or the definition of disability in the Disability Discrimination Act (1995) if applying in Northern Ireland. You’re broadly defined as disabled under both acts if you have a physical or mental impairment that has a substantial and long-term negative or adverse effect on your ability to do normal daily activities. This definition includes both apparent and non-apparent conditions and impairments, and medical conditions such as Cancer, HIV or Multiple Sclerosis. 

We are committed to making the process of applying for this role as accessible as possible. If you need to discuss adjustments or access requirements for the application process, or have any questions about our Extend programme, please contact the BBC Extend team.

The BBC are fully committed to providing workplace adjustments to help eliminate barriers in the workface that disabled people face. To do this, we have our own dedicated BBC Access and Disability Service that provides assessments and support throughout employment with us. If you are successful in applying for this role and require workplace adjustments, we will work with you to get your adjustments in place.

If you’d like more information on BBC Extend, please visit the BBC Extend webpage.

EX2324

Working in the newly created Production and Business Management Team, the primary objective of the Business Coordinator role is to support the business and its key stakeholders in delivering world-beating journalism 24/7/365. 

The new Business Coordinator will work with the Business Advisor and Team Assistant to provide support to the wider News Business, Operations and Change department, in particular working closely with the International Operations and News Distribution teams.

Main Responsibilities

Reporting to a Business Advisor, the Business Coordinator will partner closely with a number of team leaders across a large portfolio to support their teams on key business management activities, including:

• Carry out delegated business administrative tasks including managing onboarding and offboarding (staff and freelance), raising purchase orders, IT requests, freelance bookings, organizing equipment hire and other tasks as required.
• Supporting the monitoring of allocated headcount and production budget, through providing analytics reports and tracking outputs (e.g. cost trackers etc.)
• Providing programme areas with logistical support and issuing relevant paperwork where appropriate
• Collating, analysing and reporting on specific Management Information (MI) for the business
• Provide general guidance and advice to support policy compliance working with divisional specialists and the wider Production and Business Management community as required.
• Support the business with the delivery of strategic projects and other ad-hoc activities as necessary.
• Keep track of international crew contracts such as renewal dates and overarching T&Cs and editorial compliance forms.
• Assist with bureau leases research work, completion of data sheets, as well as updating the compliance risk register document.
• Working with bureau managers to ensure that business plans for all international bureaus are updated on a regular basis.
• Helping teams with their Sustainability Action Plan and looking at ways to reduce carbon footprint.

Are You The Right Candidate?

• Demonstrable experience of providing administrative support to a large portfolio in News, with good working knowledge of end-to-end multi-platform production.
• Highly organised with a flexible and proactive approach and an ability to work with limited supervision and to co-ordinate a busy workload with conflicting priorities and tight deadlines.
• High attention to detail and practical experience of gathering, analysing and collating complex and confidential information.
• Ability to handle and analyse large amounts of data to produce data reports in a range of formats, ensuring deadlines are met and information provided is complete, accurate and timely.
• Strong IT skills with solid experience of office software packages (i.e. Word, Excel and PowerPoint) and preferably extensive experience of using BBC tools and systems including SAP, BBC Identity, Quick Order, Excel, admin codes.
• Experience in building and maintaining constructive working relationships with individuals across a range of teams and professional support functions.
• Flexible can-do approach and ability to communicate effectively both orally and in writing and to target the content to the audience.

About The BBC

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours here.

Diversity matters at the BBC. We have a working environment where we value and respect every individual’s unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here.

Package Description

Job Reference: 18194

Band: C

Salary: £27,000 – £35,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights. 

Contract type: Permanent 

Location: London Broadcasting House. This is a hybrid role and successful candidate will be required to work in the office 2-3 days per week.

We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

Excellent career progression– the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.

Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.

Benefits – We offer a negotiable salary package, a flexible 35-hour working week for work-life balance and 25 days annual leave with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care and gym. You can find out more about working at the BBC by selecting this link to our candidate pack. 

If you need to discuss adjustments or access requirements for the interview process please contact the reasonable.adjustments@bbc.co.uk. For any general queries, please contact: bbchr@bbc.co.uk.

Freelancers are eligible to apply for an internal role if they are on a Worker Contract and they have worked continuously for 6 months. If they have worked for less than 6 months continuously or have a break of 3 weeks or more between engagements, they must seek Divisional HR approval to apply for an internal role prior to submitting an application.

If they are unsure which contract they are on, they can speak to their booker or the HR BP, however if it helps – both a PAYE freelance or Modus Gross contract is considered a Worker contract and covered by the Worker terms found here. 

Job Introduction

This role is advertised as part of our BBC Extend programme for disabled people. To apply for this role you should identify as deaf, disabled or neurodivergent and must meet either: the definition of disability in the Equality Act (2010), or the definition of disability in the Disability Discrimination Act (1995) if applying in Northern Ireland. You’re broadly defined as disabled under both acts if you have a physical or mental impairment that has a substantial and long-term negative or adverse effect on your ability to do normal daily activities. This definition includes both apparent and non-apparent conditions and impairments, and medical conditions such as Cancer, HIV or Multiple Sclerosis. 

We are committed to making the process of applying for this role as accessible as possible. If you need to discuss adjustments or access requirements for the application process, or have any questions about our Extend programme, please contact the BBC Extend team.

The BBC are fully committed to providing workplace adjustments to help eliminate barriers in the workface that disabled people face. To do this, we have our own dedicated BBC Access and Disability Service that provides assessments and support throughout employment with us. If you are successful in applying for this role and require workplace adjustments, we will work with you to get your adjustments in place.

If you’d like more information on BBC Extend, please visit the BBC Extend webpage.

EX2324

Working in the newly created Production and Business Management Team, the primary objective of the Business Coordinator role is to support the business and its key stakeholders in delivering world-beating journalism 24/7/365. 

The new Business Coordinator will work with the Business Advisor and Team Assistant to provide support to the wider News Business, Operations and Change department, in particular working closely with the International Operations and News Distribution teams.

Main Responsibilities

Reporting to a Business Advisor, the Business Coordinator will partner closely with a number of team leaders across a large portfolio to support their teams on key business management activities, including:

• Carry out delegated business administrative tasks including managing onboarding and offboarding (staff and freelance), raising purchase orders, IT requests, freelance bookings, organizing equipment hire and other tasks as required.
• Supporting the monitoring of allocated headcount and production budget, through providing analytics reports and tracking outputs (e.g. cost trackers etc.)
• Providing programme areas with logistical support and issuing relevant paperwork where appropriate
• Collating, analysing and reporting on specific Management Information (MI) for the business
• Provide general guidance and advice to support policy compliance working with divisional specialists and the wider Production and Business Management community as required.
• Support the business with the delivery of strategic projects and other ad-hoc activities as necessary.
• Keep track of international crew contracts such as renewal dates and overarching T&Cs and editorial compliance forms.
• Assist with bureau leases research work, completion of data sheets, as well as updating the compliance risk register document.
• Working with bureau managers to ensure that business plans for all international bureaus are updated on a regular basis.
• Helping teams with their Sustainability Action Plan and looking at ways to reduce carbon footprint.

Are You The Right Candidate?

• Demonstrable experience of providing administrative support to a large portfolio in News, with good working knowledge of end-to-end multi-platform production.
• Highly organised with a flexible and proactive approach and an ability to work with limited supervision and to co-ordinate a busy workload with conflicting priorities and tight deadlines.
• High attention to detail and practical experience of gathering, analysing and collating complex and confidential information.
• Ability to handle and analyse large amounts of data to produce data reports in a range of formats, ensuring deadlines are met and information provided is complete, accurate and timely.
• Strong IT skills with solid experience of office software packages (i.e. Word, Excel and PowerPoint) and preferably extensive experience of using BBC tools and systems including SAP, BBC Identity, Quick Order, Excel, admin codes.
• Experience in building and maintaining constructive working relationships with individuals across a range of teams and professional support functions.
• Flexible can-do approach and ability to communicate effectively both orally and in writing and to target the content to the audience.

About The BBC

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours here.

Diversity matters at the BBC. We have a working environment where we value and respect every individual’s unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here.

Read Full Description