Business Information Management Specialist in Toronto, Ontario

Work Location:

Toronto, Ontario, Canada

Hours:

37.5

Line of Business:

Data & Analytics

Pay Details:

$91,200 – $136,800 CAD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate’s skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

Building a World-Class, Diverse and Inclusive Data Management Team.

We can’t afford to be boring. Neither can you. The scale and scope of what TD does may surprise you. The rapid pace of change makes it a business imperative for us to be smart and open-minded in the way we think about data. TD’s technology and business teams become more intertwined as new opportunities present themselves. This new era in banking does not equal boring. Not at TD, anyway.

TD has redefined its vision and data strategy to become a data driven organization through improving discoverability, understanding, trust, and accessibility of its critical data. By maintaining high-quality data and implementing standardized data management practices, we can drive innovation, improve operational efficiency, and better serve our customers while minimizing risks.

The Regulatory Delivery and Enterprise Data Management Office (EDMO) team establishes the data management standards and capabilities for all of TD, designs and implements data management tooling capabilities, monitors and reports on the adoption and consistent implementation of data management across TD Business Segments and Corporate Functions to ensure compliance to evolving regulations.

The Enterprise Data Management Office (EDMO) is seeking a Business Information Management Specialist that will be responsible for developing, maintaining, and enforcing the Enterprise Record Retention Schedule . This role will ensure compliance with corporate policies, legal and regulatory requirements, and industry best practices related to records and information lifecycle management.

Job Requirements:

• Maintain, update, and enforce the enterprise record retention schedule to align with evolving regulatory, legal, and business requirements.

• Collaborate with stakeholders across Legal, Privacy, Compliance, and other business functions to ensure retention policies are relevant and adhered to.

• Provide subject matter expertise to data stakeholders as it relates to the appropriate use of retention codes and policies.

• Provide guidance and oversight on the classification, storage, and management of corporate records and data assets.

• Ensure compliance with records management policies across all business units, including digital and physical records.

• Understand Data Retention and Disposition (DRD) processes , proper handling, archival, and deletion of data in accordance with policy.

• Ensure the business understands compliance obligations with privacy laws (e.g., GDPR, CCPA, Law 25) by properly managing personal and sensitive data retention timelines.

• Identify and mitigate risks associated with improper records management and data retention practices .

• Support the integration of records retention policies with broader data and information governance frameworks .

• Collaborate with Legal, Compliance, IT and Lines of Businesses to ensure alignment and adherence to records policies.

• Act as a subject matter expert (SME) for records retention and disposition, offering guidance to business teams and leadership.

Experience and Education:

• Bachelor’s degree in Information/Data Management or a related field .

• 3+ years of experience in records management, data retention, information governance, or compliance within a corporate, legal, or regulatory setting.

• Experience working with records retention schedules, enterprise content management (ECM) systems, and data governance frameworks .

• Familiarity with privacy regulations (e.g., GDPR, CCPA) and industry-specific data retention laws .

• Familiarity with records management, data retention policies, regulatory requirements (e.g., GDPR, CCPA, SEC, FINRA) and industry-specific data retention laws.

• Experience or knowledge of retention schedule & policy management software , such as Iron Mountain and Filerskeepers.

• Experience or knowledge of legal hold management software , such as Atlas and Exterro.

Key Competencies:

• Strong understanding of legal and regulatory requirements for records retention and data governance.

• Excellent analytical and problem-solving skills , with the ability to assess and mitigate data-related risks.

• Effective communication and stakeholder engagement skills , working across Legal, IT, Compliance, and business teams.

• Detail-oriented and able to manage multiple priorities in a fast-paced, compliance-driven environment.

Who We Are:

TD is one of the world’s leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we deliver legendary customer experiences to over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to the Bank, those we serve, and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers, communities and colleagues.

TD is deeply committed to being a leader in customer experience, that is why we believe that all colleagues, no matter where they work, are customer facing. As we build our business and deliver on our strategy, we are innovating to enhance the customer experience and build capabilities to shape the future of banking. Whether you’ve got years of banking experience or are just starting your career in financial services, we can help you realize your potential. Through regular leadership and development conversations to mentorship and training programs, we’re here to support you towards your goals. As an organization, we keep growing – and so will you.

Our Total Rewards Package

Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more (http://www.td.com/ca/en/about-td/who-we-are/benefits-of-working-at-td)

Additional Information:

We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.

Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we’re committed to helping you identify opportunities that support your goals.

Training & Onboarding

We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Interview Process

We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.

We look forward to hearing from you!

Language Requirement (Quebec only):

Sans Objet

Federal law prohibits job discrimination based on race, color, sex, sexual orientation, gender identity, national origin, religion, age, equal pay, disability and genetic information.