Business Support, Administrative Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

HUK job description (60%)

• Prepare and distribute meeting agendas and minutes
• Serve as the point of contact for client enquiries
• Maintain and update client records and databases, ensuring consistent reporting style.
• Manage communications across the national account
• Update the tracker and dashboard for monthly meetings
• Prepare monthly presentation slides
• Assist in organising site visits and inspections
• Request and manage the Purchase Orders requested
• Update Organisational charts
• Compile reporting trackers / documents.
• Circulate technical documentation
• Collate information to add to presentations or reports
• Manage communication with incoming tenants
• Manage communication with Third Party consultants and update tracker accordingly.
• Host monthly client calls (onboarding)
• Create engaging data visualisation tools for the client to review
• Facilitate communication between clients and tenants

Client – EPDM role (20%)

Setting up project files and adding jobs on the relevant fund schedules.

Carry out project review calls with external and internal project managers along with lead Building Surveyor on Client Account.

Review project status and advise on the 5 key project gateways and updating the reporting trackers monthly. Requesting missing information from project managers and checking project files are adequately completed at key stages.

Internal invoicing, and invoice evidence gathering.

Salesforce (20%)

Assisting local surveyors on adding new jobs to SF, keeping them up to date and helping surveyors issue fee invoice sheet to JLL DATA team for the final invoicing

#LI-ND1

Location:

On-site –Birmingham, GBR

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email EMEATA@jll.com or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Read Full Description