Business Support Administrator 2

JOB DESCRIPTION:

Business Support Administrator 2 (BUS/AS/OPS3/1005/504)

J o b D e s c r i p t i o n

JOB INFORMATION

Job Description/Position Title (Code):

Business Support Administrator 2 (BUS/AS/OPS3/1005/504)

Parent Profile:

Associate 3 Administrative Support (BUS/AS/OPS3/1005)

Countries with Job Grades:

United Kingdom [12]

Parent Grade Range:

12 to 15

Career Level:

Operator/Associate 3

Site/Location:

Questionnaire Exists:

Type of Evaluation:

MAIN PURPOSE OF ROLE

Summarize the main purpose of the role.

• Providing administrative support to the functional business area, relevant management teams and Directors as appropriate across ADC Witney to meet the needs of the business and customers.
• Planning and coordinating team briefs and other unit communications as required.
• Ensure that all communications, interpersonal interactions and business behaviours are consistent with a Centre of Excellence and the Abbott Code of Conduct.
• Support an administrative environment that ensures team effectiveness across ADC Witney.

MAIN RESPONSIBILITIES

• Organising travel for departmental members, including visas, flights, accommodation and transport.
• Diary management for Director and senior managers of the department.
• Assist with the compilation of organisational charts and job descriptions.
• Tracking of all documents for approval.
• Ensuring continuous process for Performance Excellence, including scheduling and coordinating annual performance reviews, goals and growth plan reviews.
• Deploy systems for tracking headcount to ensure all details necessary to ensure staffing issues are managed monthly.
• Responsibility for administrative tasks and support to the Divison and wider ADC Witney site when required, holiday/absence etc.
• Organising meeting schedules and logistics for visitors and visiting teams to the department.
• Organising department events for goals alignment and reviews, including rooms, meals, supplies and poster preparation.
• Responsibility for the smooth running of department including supervision of shared resources such as copiers and ordering general stationery supplies and sundries. Management of office facilities and equipment for new starters within the group PPE and appropriate work equipment.
• Ensure all procurement responsibilities are carried out effectively and within budget.
• Compile and coordinate the departmental monthly meeting data and monthly Highlight reports.
• Manage expenses for the department
• Through role model behaviour demonstrate full cross functional team support for the department.
• Compile contract changes for the groups and submit to managers for approval and track progress.
• Take minutes when required for management meetings.
• Maintain accurate filing and retrieval system for client area as required.
• Prepare overtime sheets within deadline and submit to payroll, manage pay queries and departmental queries as required.
• Responsible for maintaining the effectiveness of the Quality System at the site in accordance with divisional and corporate requirements and applicable regulations.
• Compliance with EHS regulations and Abbott standards by adhering to EHS systems, programmes and procedures, being accontabe for the Health & Safety of themselves and others by highlighting where improvements to EHS performance can be made.
• Be proactive in recommending business and cost improvements in line with business excellence activities.
• Work within local area to ensure responsible for fiscal management.
• Responsible for compliance with applicable Corporate and Divisional Policies and performing other duties as assigned by management.

QUALIFICATIONS

Education

Education Level

Major/Field of Study

Or

Education Level

Experience/Background

Experience

Experience Details

Licenses and Certifications

License/Certification

Language Proficiency

Language

Proficiency

Note: This job description is not to be considered an exhaustive statement of duties, responsibilities or requirements and does not limit the assignment of additional duties for this role.

REVIEWS AND APPROVALS

Approvals

Step Name

Step Approver

Approval Date

Step Status

1. Manager Initiates Request

Justina Moores

8/1/2017

Approved

2. Next Level Manager Approves Request in JDX

Pat Cole

8/14/2017

Approved

3. BHR Approves Request in JDX

Gillian Matthews

8/30/2017

Approved

4. MyHRTeam Finalizes/Approves Request

Nadine Platt

9/7/2017

Approved

Reviewer Comments

Participant

Date/Time

Comment

SALARY GRADE BY COUNTRY

Parent Grade Range:

12 to 15

Child Job Salary Grade by Country

Country

Grade

United Kingdom

12

View Job Description

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

ADC Diabetes Care

LOCATION:

United Kingdom > Witney : Range Road

ADDITIONAL LOCATIONS:

WORK SHIFT:

Standard

TRAVEL:

Yes, 5 % of the Time

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Not Applicable

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