Business Support & Premises Manager

Job Title: Business Support & Premises Manager

Job Location: Paisley

Salary: £26,109 to £28,850 per annum based on 35 hours per week

Contract Type: Permanent

Could you as The Business Support and Premises Manager ensure the smooth operation of business support functions and the effective management of a large multifunctional office based in Paisley?

Could you oversee administrative services, manage the facility and ensure compliance with health and safety standard?

Could you be responsible for creating an efficient, safe and productive work environment, while supporting the overall business objectives and enhancing operational efficiency?

What will a Business Support & Premises Manager’s job involve?

• Responsible for the organisation wide operations and delivery of Staff and Volunteers ID Cards.
• Act as a central point of contact for the Paisley office, providing professional support for the various internal teams.
• Manage comprehensive mail room and postal services, optimising efficiency and effectiveness while providing timely handling of all mail items.
• Provide executive support to the Director of Shared Services, including diary management, Meeting preparation and ad hoc administrative tasks.
• Lead the administration of Fleet services, including fines, fuel cards, vehicle and insurance management, ensuring compliance and cost-effectiveness.
• Responsible for the Organisation wide Fleet Database ensuring exceptional accuracy and information quality
• Regulatory Compliance. Ensure all fleet admin activities comply with relevant regulations, safety standards, and company policies.
• Facility Maintenance. Oversee the maintenance and repair of all building facilities, ensuring they are safe, functional, and compliant with regulations
• Responsible for the full compliance with BRC health and safety regulations for the Paisley office.
• Responsible for office space management, including meeting rooms setup and equipment maintenance.

What will a Business Support & Premises Manager need to be successful?

• Experience as an Office Manager or equivalent role in a large multi-functional office
• Educated to Higher/A-level or equivalent
• Strong computer skills across a range of packages and systems
• Ability to effectively lead and motivate a team of administrative professionals to achieve organisational objectives.
• Strong verbal and written communication abilities to liaise with various stakeholders, convey information clearly, and foster positive working relationships.
• Proficiency in identifying challenges, analysing root causes, and implementing effective solutions to enhance efficiency and productivity.
• Exceptional organisational skills to manage multiple tasks, prioritise workloads, and meet deadlines in a fast-paced environment.
• Meticulous attention to detail to ensure accuracy in administrative tasks, documentation, and reporting.
• Flexibility to adapt to changing priorities, procedures, and technologies in the administration function.

The closing date for completed applications is 23:59hrs on Thursday the 19th of December 2024 with interviews expected the week commencing 13th January 2025.

Please apply early, as we’ll be reviewing candidates throughout. We reserve the right to close the ad in advance of the published date.

In return for your dedication and expertise, you’ll get:

• Holidays: 36 days annual leave (including bank holidays) + option to buy 5 extra days.
• Pension scheme: Up to 6% contributory pension.
• Flexible working: We do our best to accommodate your preferred work style.
• Learning & Development: Wide range of career opportunities + comprehensive learning.
• Discounts: Access to Blue Light Discount Card and employee benefits platform.
• Wellbeing Assistance: Access to mental health and wellbeing assistance.
• Team Working: Champion our mission in a collaborative team.
• Cycle2Work: Lease a bicycle through the scheme.
• Season ticket loan: Interest-free loan for commuting expenses.

We are proud to participate in the disability confident scheme for roles based in the UK. During the application process, you will be asked if you wish to apply under the scheme.

At the British Red Cross, we pride ourselves on our diverse workforce, and ensuring we have an inclusive environment for all our staff and volunteers. We remain dedicated to ensuring our teams can bring their true selves to work without risk or fear of discrimination. We do this through regular data reporting, and the assistance of our internal Race and Equality Network (REEN), LGBT+ Network, our Disability and Wellness Network (DAWN), Gender Network, Carers Network and Youth Network.

Together, we are the world’s emergency responders.

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