CASUAL HIRE – Program Specialist

Description

• Applicants seeking short-term or part-time work with the University of Hawai’i may apply for Casual Hire positions,which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title: Academic Support (Program Specialist)

Position Number: ***** CASUAL HIRE

Hiring Unit: UHM Nancy Atmospera-Walch School of Nursing

Location: Honolulu / Manoa Campus

Date Posted: September 12, 2024

Closing Date: September 14, 2024 

Minimum Monthly Salary: Commensurate with qualifications and experience.

Full Time/Part Time: 50-100% (hours variable); 89-Days

Temporary/Permanent: Temporary

Other Conditions:

Position is expected to begin as soon as possible.

Duties and Responsibilities:

1. Under the direction of the Associate Dean for Academic Affairs (ADAA) coordinate program operations to include creation, implementation, interpretation, and maintenance of day-to-day functions, policies, practices, and systems.
2. Provide administrative support to the Associate Dean for Academic Affairs, Graduate Chair and Master’s Program Directors by preparing internal and external correspondence, project management timelines, progress reports, and presentation materials.
3. Develops and maintains various databases for various program activities, such as curriculum, student recruitment trends, enrollment, graduation and attrition.
4. Assists the ADAA and Graduate Chair in responding to program complaints and addressing academic grievances including document preparation, meeting summaries, serving as a liaison and other follow-up activities while maintaining a high level of confidentiality and diplomacy.
5. Assists in preparing and monitoring initiatives to support development of faculty.
6. Coordinate workshops for faculty development and site visits for program consultants who are invited to provide recommendations for program improvement.
7. Coordinate and attend meetings of the UH Statewide Nursing Consortium, Graduate Program Curriculum and Student Affairs Committees including preparation and dissemination of meeting agendas and minutes.
8. Provide support for student recruitment efforts such as information sessions, career fairs, supporting Manoa/Statewide program partnerships, as requested.
9. Collaborate with the Office of Student Services on student issues and updates.
10. Maintain the Associate Dean’s calendar and appointments/meetings.
11. Prepare and process fiscal and personnel documents ensuring conformity with University and State fiscal policies and procedures and propriety of expenditures.
12. Assists the ADAA with coordination of special events that promote the school and/or ADAA such as new faculty and new student orientations.
13. Keep abreast of current University, State and Federal policies, procedures, regulations.
14. Serve as a back-up for other support personnel as needed.
15. Other duties as assigned.

(**) Denotes Essential Duties

Minimum Qualifications:

1. Possession of a baccalaureate degree in business administration, management, communication, education or related field and 1 year of progressively professional experience with responsibilities for project management, budgeting, researching, marketing, report writing; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in administrative and project management, researching, report writing demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with academic/student affairs.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of academic/student affairs.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. Demonstrated ability to communicate effectively with a variety of individuals and groups in a variety of situations, both orally and in writing.
9. Demonstrated very good time management and organizational skills, multi-tasking skills, detail-oriented and effective in managing projects.

Desirable Qualifications:

• Knowledge of university policies and procedures as they pertain to major duties of the position.
• Knowledge of student information systems such as BANNER and STAR.

To Apply:

Click on the “Apply” button on the top right corner of the screen and attach the required documents. Applicants must submit the following:

1. Cover letter expressing interest in the position and how you satisfy the minimum and desirable qualifications;
2. Current resume;
3. Names and contact information (including email address) of three (3) professional references;
4. Copy of official transcripts. The original official transcripts will be required at the time of hire.

NOTE: Application will not be considered if NEOGOV Online application is incomplete or any of the required documents are not included or are unreadable. If this is your first time applying for a position using NEOGOV, please create a new account..

Inquiries:

Corie O. Fulgencio-Arre, HR Specialist; [email protected]

EEO/AA, Clery Act, ADA

The University of Hawai’i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai’i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai’i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

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