JOB DESCRIPTION

Operations Coordinator

Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

POSITION SUMMARY – This position is based in Suva, Fiji

This position will provide administrative and operational support for the Pacific Field Management Unit (FMU), including a Country of Action in accordance with Pacific FMU policies and procedures. The position is responsible for the day-to-day financial operations and activities of the Pacific FMU and Country of Action. They will regularly communicate with the program lead, program staff, Pacific FMU, and outside parties in relation to the following responsibilities.

The role works under the supervision of the Operations Director, FMU Pacific, and works closely with the country program lead and program staff. Duties are confidential and require a working knowledge of CI’s policies, procedures, programs, and operations. Ability to work effectively with others and excellent communication skills are required. This position does not supervise staff. Duties are performed under general supervision.

RESPONSIBILITIES

Administration of day-to-day financial requirements:

• Enters all day-to-day financial transaction information in BW as required.
• Management of accounts payable, including preparation of monthly cash requests for funds for projects
• Ensuring compliance of requisitions requests; uploading requests/transactions in BW; ensuring payment of goods and services
• Process all required payments, including payroll.
• Maintain asset inventory list and record assets in Business World and ensure records are up to date.
• Prepare and analyze reclass entries (adjusting entries) in coordination with the Operations Director, Pacific FMU.
• Ensuring proper documentation of all financial transactions.
• Provide support in donor Project Budgeting/reporting.
• Provide support during the project audit by external and internal auditors.
• Preparation of monthly bank and balance sheet reconciliation and other reports on time.
• Prepare for quarterly Fringe Analysis.
• Monitoring of monthly transactions in Business World and ensuring that all transactions are coded to the correct GL, Donor, and have proper supporting documents.
• Create and update the project master file where necessary as a lead cost center.
• Any other tasks assigned by the Supervisor.

Operational, HR, and Administrative Support:

• Preparation and maintenance of travel advance, ensuring acquittals are submitted on time, and tracking travel expense reports
• As required, assist in CI staff and Non-CI staff travel arrangements in accordance with CI policies and procedures.
• As required, update HR information in the BW system when necessary.
• Create and update personnel staff files in BW.
• Process timely renewal of staff contracts and update BW.
• Creation of vendor master file where necessary.
• Prepare and submit a closeout form for all completed projects.

WORKING CONDITIONS

• Typical office environment.
• Minimal travel expected.
• Ability to occasionally work in flexible hours for meetings/workshops and conference calls with offices in different time zones.
• May need to work extended hours when needed.

QUALIFICATIONS

Required

• 2 to 4 years of working experience in a similar position.
• Proficient in accounting principles and financial management.
• Demonstrated experience and ability in taxation issues, HR & benefit policy, and administration management.
• Demonstrated experience and ability in using MS Office and Agresso (preferred) or any accounting software.
• Proven ability in meeting deadlines and accomplishing routine tasks, and have an attention to detail.
• Strong written and verbal communication skills.
• Detail-oriented and able to prioritize, manage, and complete multiple tasks and meet deadlines.
• Service focus, courteous, tactful, and proven ability to work effectively with others.
• Ability to work under general supervision and take initiative to solve problems under the supervisor’s direction.
• Ability to function well in a multicultural, diverse, and fast-paced work team environment.

Preferred

• Bachelor’s degree in accounting, Business Administration, or a related field.
• Experience facilitating large meetings and workshops.
• Experience with multilateral donors/agencies.

To apply for this position please submit a resume and cover letter.

Application Deadline: September 17, 2025 (11:49 PM EST)

See all Conservation International Career Opportunities HERE

Conservation International is committed to providing equal employment opportunities to all individuals. We believe in hiring based on merit and qualifications, ensuring a fair and inclusive hiring process for everyone.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements