Clerical Assistant 2

Join the Southeastern Veterans Center and help make a meaningful impact on the lives of those who served our country. We’re seeking a compassionate, outgoing Clerical Assistant who enjoys supporting residents and creating positive daily interactions.

Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs.

If you are energetic, efficient, and detail oriented, apply today to join our team!

In this role the Clerical Assistant 2 will be responsible for supporting nursing units through clerical, administrative, and supply-related tasks. Key duties include managing mail, maintaining inventory and unit supplies, assembling required packets, purging medical records, posting schedules and creating resident arm bands. You will also be required to handle phone calls, copy, fax, and process documents for the unit. The position also orders and distributes forms, manages leave slips, handles physician orders and pharmacy reorders, coordinates resident appointments and related transportation information, and arranges resident telephone/cable services. Additional responsibilities include providing coverage for other clerical roles, scheduling equipment maintenance, attending required training, and following all safety procedures while reporting hazards or incidents.

Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 7:30am to 3:30pm, Monday thru Friday with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Previous experience performing clerical work.
• Previous experience working in Microsoft Excel.
• Previous experience working in a long-term care or large healthcare facility.

Legal Requirements:

• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
• A conditional offer of employment will require a medical examination.

How To Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the Application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicants own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):