Clerical Assistant 2

The Clerical Assistant 2 position with the Pennsylvania State Police, Bureau of Training and Education, offers a chance to support important training activities across the state. This role helps keep training programs organized and running smoothly. You will assist staff, applicants, and partner agencies while building strong office skills. This position provides an exciting opportunity to support education that strengthens public safety.

This position supports the Bureau of Training and Education by handling clerical tasks that keep training programs organized and efficient. The role helps manage course applications, records, and communication across multiple training locations. As a Clerical Assistant 2, you will perform the following duties:

• Course Processing: Manage applications, training files, rosters, certificates, and related documents for Academy and regional courses
• Record Maintenance: Create and update applicant training records and scan and organize training documents
• Communication Support: Handle calls and distribute training correspondence to staff, agencies, and law enforcement partners
• Workers Compensation: Serve as the Bureau representative for workers compensation matters
• Event Assistance: Support Department ceremonies by preparing materials and performing receptionist duties
• General Clerical: Complete assigned tasks and assist at the front desk when needed

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday – Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Six months or more of experience using Microsoft Word.
• Six months or more of experience using Microsoft Excel.
• Previous experience using Microsoft Access (or equivalent database program).
• Six months or more experience in handling detailed files.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the Application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.