Clinical Placement Scheduler (Administrative Assistant II or III – Open Rank)

Job Summary:

The Clinical Placement Scheduler provides administrative support for the clinical placements process for undergraduate and graduate nursing students, ensuring a smooth, efficient, and timely process.

Key Responsibilities:

Clinical Placements Administration (80%)

• Collaborate with faculty and clinical agencies to meet student placement needs.

• Contribute to accurate scheduling and timely communication with faculty, agencies, and students.

• Manage competing work priorities effectively.

• Maintain strong agency partnerships with excellent customer service.

• Revise workflow documents as needed and maintain strong communication with all stakeholders.

• Execute additional duties as required by the operational needs of the College of Nursing.

Data Coordination (15%)

• Enter and verify student placement data in scheduling systems, ensuring accuracy.

• Address any discrepancies in data entry.

• Generate reports as requested.

• Learn and operate relevant data systems.

Compliance Support (5%)

• Assist with compliance requirements for clinical rotations in collaboration with the Compliance Specialist.

At the Administrative Assistant II level, the systems, operations, and processes are established and defined, but allow some flexibility and latitude in adapting practical approaches or routines for various situations.

At the Administrative Assistant III level, duties are similar to those performed at level II, but the level of decision-making of the job is different. Within limits set by the specific process, choices involve deciding what operation is required to carry out the process. This includes determining how the operation will be completed. In addition to the examples of work performed at all levels, positions at the Administrative Assistant III level:

• Proactively plan for upcoming semesters and communicate placement details, including for custom schedules and Independent Progression Plans.

• Ensure accurate student scheduling, verify accuracy of schedules created by Administrative Assistant II’s, adhering to established timelines.

• Prioritize competing demands and complex work assignments.

• Create workflow documents as necessary.

• Participate in student-facing events (e.g., orientation, advisory meetings, town halls).

• Initiate process improvements to enhance departmental efficiency.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of some days per week on campus and as needed for in-person meetings.

Why Join Us:

CU Nursing is an amazing place to be. We have the distinct advantage of being a part of a huge medical campus with three incredible hospitals – the VA, the nationally ranked University of Colorado Hospital, and the Children’s Hospital Colorado, where our nursing students and faculty learn every day. From our beginning 125 years ago as part of the School of Medicine at CU Boulder to our current home at the Anschutz Medical Campus, the college has been a recognized leader in nursing education (ranked #10 in online MS graduate programs by U.S. News & World Report 2023). Our faculty, students, and staff have been instrumental in shaping the profession of nursing and teaching the next generation of nurses while treating patients in our own nurse-led clinics. Be a part of an innovative, dynamic, diverse, and exciting workplace — helping make great things happen. Join us in our quest to boldly transform health together.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement Plans: State pension (PERA Defined Benefit) or 401(a) – Employer contributes between 10% and 21.5% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: Between 12/year and 24/year (maximum accrual between 192 hours and 384 hours) – specific amount depends on length of total State of Colorado service

• Sick Days: 10/year (360-hour maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Please make sure to include the following in your resume: job title, duties, months and years employed, and average hours worked per week as minimum experience is calculated on a 40 hour/week basis.

Minimum Qualifications:

Administrative Assistant II:

• Two (2) years of experience in an occupational field relevant to the role.

Administrative Assistant III:

• Three (3) years of experience in an occupational field relevant to the role.

• Substitution (All Levels): A combination of related education and/or relevant experience in an occupation related to the work assigned, equal to two (2) years.

Colorado law requires that candidates for state government jobs be residents of Colorado at the time of Application.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications (All Levels):

• Experience working in an educational setting with students and faculty.

• Experience managing complex scheduling processes.

• Experience scheduling, coordinating, and providing support for small- and large-scale meetings and special events.

• Experience working in a liaison or main point of contact role, answering questions, and providing information and support.

Knowledge, Skills, and Abilities (All Levels):

• Communication: Clear, concise verbal and written communication skills.

• Customer Service: Strong commitment to service quality and providing excellent customer support. Ability to handle competing priorities and support faculty and students effectively.

• Organization: Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment. Strong analytical and scheduling skills, particularly in educational settings.

• Attention to Detail: Ensure accuracy in scheduling, data entry, and compliance tasks.

• Interpersonal Skills: Ability to establish positive relationships with various stakeholders.

• Technology: Proficient in Microsoft Office and database software. Knowledge of electronic records management and data systems.

How to Apply:

Questions should be directed to: College of Nursing Human Resources at CON.HR@ucdenver.edu

Application Materials Instructions:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received within two (2) weeks of the posting date. Those who do not apply by this date may or may not be considered.

To apply, please submit the following materials to this posting:

A cover letter and resume that specifically address the job requirements and outline your qualifications.

Special Instructions to Applicants

Classified Staff positions have specific application requirements:

Submit all required documents indicated in this posting and include a current email address and phone number.

Please address minimum qualifications, competencies, and preferred qualifications in your cover letter, as these, along with previous work experience, will be used in the assessment process.

Click here to view Veteran and other General Information regarding Classified Staff positions: https://www.cu.edu/cu-careers/special-instructions-classified-staff-applicants

For those who meet minimum qualifications, the comparative analysis process will include one or all of the following:

• Preferred Qualifications Application Review based on the preferred qualifications listed in the posting.

  • Candidates will be evaluated and rated against the preferred qualifications based on information submitted within their application materials. Note: Candidates are not physically present for this portion of the comparative analysis.

• Interviews based on the job requirements, preferred qualifications, and competencies listed in the posting.

  • Candidates will be evaluated, scored, and ranked based on oral responses

  • Interviews may be over the phone, videoconference, or in-person

• You will be notified via email if the comparative analysis process changes or includes additional assessment tools other than those listed above.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• Administrative Assistant II: $3,321 to $3,653 per month ($39,852 to $43,836 per year)

• Administrative Assistant III: $4,238 to $4,662 per month ($50,856 to $55,944 per year)

This position is eligible for overtime compensation.

The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

If you have prior state-classified service in the same class series as this position, your pay may be set at a higher amount per the state Step Pay Program implemented on July 1, 2024. For more information about the Step Pay Program, please visit the 2024 Step Pay Program for State of Colorado Employees jobs-near-me.org DHR.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.