College Administrator

Company Description

At Catch22, we are proud of our reputation as a modern and progressive employer. Our 1,300 colleagues and 300 volunteers work at every stage of the social welfare cycle, supporting over 60,000 individuals from cradle to career. Our work spans education, social justice and rehabilitation, children’s social care, family support, social action and getting people into work.

Catch22 College (formerly Catch22 Study Programme) supports young people to gain the skills required to progress into apprenticeship training, employment or further education. You can find out more our college on our website, as well as more about our programmes.

Job Description

We are looking for an experienced and reliable College Administrator. As a College Administrator you will be providing day-to-day administrative support, ensuring an effective and professional service in our College provision.

As the College’s administrator, you will also play a key role in ensuring the smooth running of the systems and processes that support the day-to-day running of the provision.

As College Administrator, your main accountabilities will be:

• Supporting with the day-to-day running of the centre answering phones (taking accurate messages or referring callers), managing the post systems, ordering and replenishing refreshment and stationary
• Overseeing attendance monitoring, calling students, writing letters inputting on to online registers
• Supporting the team with any administrative related tasks such as booking meetings, arranging refreshments for meetings, writing letters, shredding, photocopying etc
• Completing learner bursary spreadsheet and send to finance in line with deadlines
• Facilitating communications between Head Office, the wider Directorate and the Programme in order to ensure effective support for the network.
• Using the purchasing system to raise purchase orders, requisitions and receipt goods. Dealing with enquiries relating to purchase orders and requisitions from suppliers, finance and accounts payable.
• Overseeing Petty Cash systems and ensure that this is replenished in a timely manner so as not to affect the smooth running of the service.
• Acting as an Exams Administrator to the Centre’s Awarding body, enrol students onto relevant courses, and apply for certification on completion.

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Qualifications

Essential Qualifications

• Level 2 or equivalent in English and Maths

Desirable Qualifications

• Business Administration qualification

Essential Experience

• Proven experience of working in an Administrative capacity
• Excellent knowledge of Microsoft office including Word, Excel, and Powerpoint
• Proven ability to communicate effectively at all levels and build sound relationships
• Knowledge of finance, invoicing and administrative systems
• Experience of data entry onto databases
• Able to draft own correspondence and proofread
• Able to develop administration & finance procedures

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Additional Information

Salary: £16,914.42 pro- rata (£27,441 FTE)

Hours of work: 25 hours per week,

Contract: Permanent, Term Time Only (41 weeks)

Catch22 is committed to safeguarding and promoting the welfare of children and young people. Applicants must be willing to undergo child protection screening appropriate to the post. Any offer of employment will be subject to an enhanced DBS check

See the benefits of working for Catch22 here.

Unless otherwise stated, interviews will be arranged as suitable candidates are identified, so early application is strongly advised.

At Catch22 we value equality, diversity and inclusion. We are wholeheartedly committed to the principle of equality of opportunity, both as an employer and as a provider of services. Diversity and Inclusion is part of what we do every day, working to deliver our vision to build a strong society where everyone has good people around them, a purpose, and a good place to live.

Catch22 is committed to rigorous safeguarding and safer recruitment practices; ensuring that every individual within the organisation has been safely and appropriately checked.

Please note, we will conduct an online search as part of our due diligence checks for successful candidate(s). This will involve a search of all publicly available information online and in social media.

See the benefits of working for Catch22 here.

Unless otherwise stated, interviews will be arranged as suitable candidates are identified, so early application is strongly advised.

At Catch22 we value equality, diversity and inclusion. We are wholeheartedly committed to the principle of equality of opportunity, both as an employer and as a provider of services. Diversity and Inclusion is part of what we do every day, working to deliver our vision to build a strong society where everyone has good people around them, a purpose, and a good place to live.

Catch22 is committed to rigorous safeguarding and safer recruitment practices; ensuring that every individual within the organisation has been safely and appropriately checked.

Please note, we will conduct an online search as part of our due dilligence checks for successful candidate(s). This will involve a search of all publicly available information online and in social media.

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