Commercial Officer

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

London, Leeds

About the job

Job summary

This role is in our Commercial Function within the Resource Division of UKEF.

The Resource Division provides a number of business services to UKEF, these include (1) leading on people related activities that are part of the employee lifecycle; (2) cyber and personnel security, ensuring the safety of our staff and assets; (3) managing our facilities and estate requirements; and (4) commercial activities through our new Commercial Function, ensuring goods and services are procured using sound judgement and maintaining excellent relationships with suppliers

The Division’s strategy focuses on our key people challenges and is designed to ensure that we have a highly engaged workforce, operating within a culture of continuous development, where staff have the skills and support required to excel in their roles. We want to ensure that all colleagues are well managed and led, in an environment that recognises and values the rich diversity we all bring to UKEF.

The role of Commercial Officer sits within the newly formed Commercial Function. This team is responsible for the commercial approach and procurement activities across UKEF.

The role holder will support across the whole team as well as working with stakeholders, suppliers and other key personnel to help with day-to-day management of enquiries, processes and communications. The role holder will be the first point of contact for the team and will take ownership of enquiries and activities to completion.

As part of a new team, the role offers a fantastic opportunity for hands-on experience to help shape our future success. No two days will be the same, and you will get to work on a range of requirements which support UKEF’s commercial success.

Job description

The Commercial Officer has significant contact with staff at all levels in the Commercial Function and wider Resources Division and other key areas of UKEF and its external stakeholders, whilst also effectively supporting the business outcomes of the Commercial Function. The Commercial Officer role requires a large amount of autonomy. The post holder will need to be particularly adept at prioritisation, often having to work with very little guidance from their busy Managers.

This role requires the post holder to deal with a range of issues in respect of the management of the commercial mailbox, diaries and inbox management pressures, organising meetings, providing secretariat services and coordinating key tasks . The Commercial Officer is expected to be able to make objective decisions, using sound judgement, evidence and knowledge when delegating work in their manager’s absence and supporting activities on the Atamis eSourcing platform. Casework activities will be varied but they will be required to use their own judgement in interpreting requests from customers and preparing first drafts of correspondence in response.

Key responsibilities and deliverables in the role are:

• Coordinate secretariat function activities for governance.
• Replying to enquiries and sending out documents as required.
• Updating and maintaining the ‘Commercial Hub’ site with information and news
• Document control of commercial policy, guidance and templates.
• Assist with commercial pipeline reviews and business updates.
• Coordinating updates to key documents including risk registers or business continuity plans
• Support with contract data on Atamis eSourcing platform (training will be given)
• Supporting policy activity, for example through research.
• Diary management as required.
• Planning and organising meetings and taking minutes.
• Preparing papers for meetings.
• Planning and organising of events.
• Preparing presentations.
• Typing documents.
• Arranging travel /accommodation if required.
• Meeting and greeting visitors at all levels of seniority.
• Liaising with OGDs and other staff.
• Managing invoices.
• General administrative and team activity as needed

This list is not exhaustive, you may be required to carry out additional duties according to business need.

Person specification

UK Export Finance is looking for motivated individuals with a desire to learn about the business. Successful candidates will be provided not only with functional training to enable them to do well in their role, but also with personal development to help them to achieve their career ambitions. Please note that the person specification below outlines at which stage(s) you will be assessed on how you meet the criteria for the role(s) including:-

A = assessed at application stage I = assessed at interview stage

T = assessed by test stage P = assessed at presentation stage

Essential

Knowledge

• Knowledge of Microsoft 365 (A, T)

Skills/Ability

• Able to communicate orally and in writing clearly and concisely (A, I, T)
• Able to manage information and data accurately (A, T)
• Able to work independently on own initiative (A, I)
• Able to work effectively with a variety of stakeholders. (A, I)
• Able to manage and organise several competing priorities (A ,I, T)

Experience

• Experience in using Microsoft 365 (A,I)

Desirable

Knowledge

• Commercial or procurement knowledge

Experience

• Experience of administrative work
• Experience of eSourcing platforms

Behaviours

We’ll assess you against these behaviours during the selection process:

• Delivering at Pace
• Communicating and Influencing
• Making Effective Decisions
• Working Together

We only ask for evidence of these behaviours on your application form:

• Working Together

Technical skills

We’ll assess you against these technical skills during the selection process:

• Case Study
• Excel Test

Benefits

Alongside your salary of £29,500, UK Export Finance contributes £9,180 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : UKEF Recruitment
• Email : [email protected]

Recruitment team

• Email : [email protected]

Further information

Should you have a complaint or wish to raise any concerns regarding the recruitment process, please e-mail your complaint to the Head of Pay and Resourcing (UKEF) at [email protected] and include “Complaint” in the subject heading. Should you remain dissatisfied following UKEF’s investigation then you can refer your complaint to the Commission – http://civilservicecommission.independent.gov.uk/making-complaint.

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