Company Secretarial Assistant – Fixed Term Contract

About this role:

We are seeking an exceptional individual to step into the role of Company Secretarial Assistant on a fixed term basis. This role involves supporting the International Company Secretarial team in providing support to the Executive Committee, Risk Committee and Audit Committee and Board.

Your journey with us involves more than just a job; it’s a chance to be part of something exceptional. We take pride in our award-winning culture where inclusivity is not just embraced; it’s celebrated. When you join Wells Fargo, you become a part of a dynamic global bank, where excellence and belonging combine to provide you with a workplace culture in which you can truly thrive and excel. Apply today and chart a course for a meaningful career with us that knows no bounds.

In this role, you will:

• Assist in managing all administrative and company secretarial tasks with oversight from senior colleagues.
• Assist in ensuring that the company secretarial records, including Minute Books, Action Logs and Statutory Registers are maintained.
• Liaise with internal and external stakeholders, as directed by the Company Secretary, and as a point of contact for senior management and the board of directors, manage the flow of communication.
• Provide support to the Company Secretarial team in the delivery of timely and accurate company secretarial/corporate governance services.
• Provide administrative and secretarial support to the Company Secretarial team in supporting the Executive Committee, Audit Committee and Risk Committee.
• Liaise with paper authors to ensure papers are submitted on time and in an accurate format.
• Attend sub-committee meetings, assisting the Company Secretary in taking action points and minutes and ensuring same are circulated in good time.
• Ensure filing and archiving processes are up to date.
• Work collaboratively with other Company Secretarial teams to ensure resources are allocated to the highest priority activities.

Required Qualifications:

• Previous corporate company secretarial or senior administrative experience within a banking environment.
• Computer literacy with preferable knowledge of the Diligent software.
• Highly organised with the skills to prioritise workload and deal with conflicting priorities.
• Excellent attention to detail and co-ordination skills.
• Strong networking and relationship management skills.
• Experience in Administrative Support or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.

Posting End Date: 

12 Dec 2024

• Job posting may come down early due to volume of applicants.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

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