Compliance Specialist

Why Broadway Bank:
We are one of the largest independently owned banks in
Texas with offerings in personal and private banking, wealth management,
business banking and mortgage lending.

Position Overview:

This role is
integral to the firm’s compliance infrastructure, working closely with the
Chief Compliance Officer to ensure the effectiveness, independence, and
regulatory adherence of the firm’s compliance program. It is responsible for
the oversight and enforcement of regulatory requirements under the Investment
Advisers Act of 1940, Rule 206(4)-7, Texas State Securities Board (TSSB)
regulations, and other applicable federal and state laws. This role supports
ongoing regulatory inspections and examinations, manages compliance reporting
and documentation, and acts as a key partner to the RNDP program manager to
maintain supervisory controls. It serves as a critical compliance liaison to
the investment advisory teams, operational staff, and regulators, driving a
culture of compliance across the bank.

Essential Functions:

Compliance Program
Management

• Maintain, update, and enforce the firm’s compliance manual, policies, and procedures to ensure alignment with evolving regulatory requirements.
• Monitor adherence to SEC and state securities regulations, including the Investment Advisers Act of 1940 and TSSB 116.7.
• Coordinate and support all regulatory examinations and inquiries, preparing responses and facilitating document requests.
• Track compliance violations, conduct root cause analysis, and oversee implementation of corrective action plans.
• Maintain and manage the compliance calendar, ensuring timely completion of all regulatory obligations and filings.

Regulatory Filings
and Reporting

• Prepare, review, and file mandatory regulatory documents including Form ADV updates, Form PF, 13F, 13H, NP-X filings, and state registrations.
• Oversee accuracy and annual distribution of privacy policies, firm and representative ADV disclosures to clients.
• Manage trade blotter maintenance and review to ensure compliance with regulatory and firm standards.
• Assist advisors in obtaining seminar approvals, outside correspondence approvals, and marketing material routing through proper channels.

Audit and
Examination Coordination

• Conduct periodic risk assessments, compliance testing, and operational control reviews.
• Manage the PTE process and annual compliance assessments, maintaining detailed audit trails and documentation.
• Support operational aspects of internal and external audits, ensuring documentation completeness and accuracy.

Surveillance and
Monitoring

• Perform ongoing surveillance of investment advisory activities, client communications, and marketing materials for regulatory compliance.
• Monitor trading activities for potential conflicts of interest, adherence to best execution standards, and compliance with investment guidelines.
• Investigate and document exceptions, violations, and compliance incidents, recommending remediation as appropriate.

Books and Records
Oversight

• Maintain ownership of books and records in accordance with SEC and state regulatory standards.
• Supervise document management, retention policies, and filing systems to ensure availability and audit-readiness.
• Assist advisors in compliance with recordkeeping and approval processes for seminars, outside correspondence, and marketing.

Investment Advisory
Compliance Oversight

• Oversee supervision of investment advisory activities, including client suitability and investment policy compliance reviews.
• Conduct regular sub-advisor reviews and client onboarding KYC/AML procedures.
• Manage vendor due diligence and service provider oversight to ensure operational and compliance risks are mitigated.

Risk Management and
Controls

• Identify, assess, and monitor operational and compliance risks across the firm.
• Develop, implement, and maintain risk mitigation strategies, controls, and compliance training programs.
• Oversee cybersecurity policies, incident response protocols, and business continuity plans.
• Monitor insurance coverage and claims management related to firm risks.

Registered and
Access Person Supervision

• Monitor employee personal trading activities and code of ethics compliance.
• Oversee licensing, registrations, and continuing education of personnel to ensure regulatory compliance.

Training and
Communication

• Develop, coordinate, and deliver firm-wide compliance training programs to enhance regulatory awareness and adherence.
• Serve as a resource and compliance liaison for investment advisors, operational teams, and senior management.

Collaboration and
Partnership

• Work closely with the RNDP program manager to collect supervision reports, audit branch activities, and maintain evidence of supervision.
• Collaborate cross-functionally with compliance, legal, operations, and investment teams to promote a cohesive compliance culture.
• This position may require travel within the Bank’s geographic area.
  

experience & Education:

• Minimum 7+ years in investment
  operations and compliance support within a Registered Investment Advisor
  or comparable financial services environment.
• At least 5 years of proven success in
  trade processing, including life insurance products.
• Demonstrated operational guidance and
  compliance support for advisors managing diverse portfolios in
  bank-sponsored programs.
• Bachelor’s degree in Finance, Business
  Administration, Accounting, or related disciplines.

Skills & Qualifications:

• Deep expertise in the Investment Advisers Act of 1940, SEC, FINRA, and state regulatory requirements.
• Strong knowledge of fiduciary duties, AML/BSA compliance, and best regulatory practices.
• Proven ability to manage regulatory filings, respond to examinations, and maintain audit-ready documentation.
• Advanced skills in risk analysis, compliance testing, and operational control implementation.
• Proficient in compliance-related software and tools including CRM systems, trade blotters, and reporting platforms.
• Excellent analytical, investigative, and problem-solving capabilities.
• Strong organizational skills with attention to detail.
• Skilled in document management, policy development, and regulatory reporting.

Other Requirements:

• Series 65 or 66, Texas Life and Health licenses, or the ability to obtain within 90 days of hire.
• Commitment to maintaining a positive representation of the firm in all regulatory and community interactions.
• Requires the ability to lift, carry, push, pull weights or otherwise move objects weighing as much as 10 lbs. on a regular basis and/or for extended periods of time during the workday.
• Occasional overtime or extended hours may be required.
  

We’re a culture that offers resources to benefit your
overall health and well-being:

• Career Development and Mentorship Programs
• Generous paid time off, minimum 4 weeks
• Employee recognition, awards, and events
• Free vision insurance
• Retirement matching
• Tuition reimbursement

This job description is not
designed to be a comprehensive listing of duties, responsibilities, or
activities that are required for this job. Duties, responsibilities, and
activities may change at any time with or without notice.
Broadway Bank
is proud to be an Equal Opportunity Employer. Broadway Bank is a drug-free and
tobacco-free workplace, with a nicotine-free hiring policy. All qualified applicants
will receive consideration for employment without regard to race, color, sex,
sexual orientation, gender identity, religion, national origin, disability,
veteran status, or other legally protected status.
Member FDIC