Compliance Supervisor

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Monday – Friday
8:00-5:00pm with possible flex schedule

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

This position involves the accurate and timely completion of invoicing or awarding pursuant with our external sponsors’ contracts, grants, and agreements. The position will interpret award documents, establish, and maintain documents/files pertaining to post-award administration. This position will effectively work and communicate with personnel within the University, as well as federal, state, local, and other non-profit sponsors. Strong written and verbal communication skills are essential. This position involves a high level of analytical skills and the knowledge to utilize data tables and queries. This position involves consistent demonstration of independently managing work queue, honoring deadlines and performance metric expectations, resolving common issues, and consistently demonstrating SPA Customer Service Standards. This position will manage our most complicated sponsors, invoices/awards, and internal/external authorities. Awarders will process a heavy load of the more complex letter of credits. Invoicers will process sub award payments requests. Due to the breadth of knowledge and experience, this position will rarely need assistance with our most complicated sponsors/issues. This position will supervise, mentor and train other SPA Team Members.

Ability to create and utilize complicated spreadsheets. Possess knowledge of accounting principles. Ability to communicate effectively and in a timely manner when assisting departmental contacts.

Sitting for extended periods of time

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your Application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Compliance Team Oversight – Manages overall compliance of sponsored projects, which includes assisting PIs/departments with compliance issues and assisting and training Post Award Accounting staff by providing guidance on compliance matters. Approve bi-weekly time cards, leave requests, and complete annual performance evaluations. Other duties as assigned by Director.

Effort Testing – Creates monthly samples for testing committed effort on sponsored projects. Downloads appropriate documentation and queries for testing sponsored project effort. Logs results and communicates with departments concerning out of compliance effort commitments.

Awarding and Compliance Team Training and Support – Train and mentor new grants accounting specialists in the policies and procedures necessary to properly account for and report sponsored agreement transactions.

Awarding – Read, interpret, and check for completeness of award documents and note special requirements. Ensure proper set up of awards and chartstrings in Financial Management System based on sponsor requirements. Identify invoicing and financial reporting requirements and notate in the Grants Portal.

Letters of Credit – Manage and maintain various letters of credit with Federal agencies. Responsible for calculating and reconciling amounts to be drawn and reporting of expenditures incurred for sponsored projects according to federal guidelines. Prepare related FFR / SF-425 reports to meet sponsor requirements and reconcile amounts to the financial statements.

Quality Assurance and ALN Testing – Manages a portion of a monthly list of queries/reports to ensure data integrity and completion of various functions. Also, downloads queries reviewing and testing for Assistance Listing Number.

Department Liaison and Sponsored Project Support – Serve as a liaison with certain academic departments, effectively communicating contract and grant requirements as necessary, responding to department contact questions, and attaining assistance from the department contacts as needed.