Consultancy for ERP System and Implementation Partner Selection

This Request for Proposal (RFP) outlines the engagement of a highly qualified consultant or consultancy firm to lead the selection and implementation of an Enterprise Resource Planning (ERP) system for BRAC International (BI). Operated by Stichting BRAC International (SBI) and managing development programs across nine countries—including significant microfinance and social enterprise initiatives—the project aims to revamp BI’s back-office functions, focusing first on Human Resources, Procurement, and Finance.

Key Aspects

• Project Purpose & Scope:
• The consultant will develop a comprehensive RFP, assess ERP solutions (with strong candidates including SAP, Oracle, Microsoft Dynamics, NetSuite, and Workday), and facilitate vendor evaluations. The scope spans from initial RFP drafting to the selection of both the ERP system and the implementation partner, ensuring that the chosen solution meets BI’s functional, technical, compliance, and security standards.
• Phases of Engagement:
  • Phase 1 – RFP Development: Involves rigorous review of BI’s business requirements and creation of a detailed RFP incorporating ERP specifications, integration needs, and selection criteria.
  • Phase 2 – ERP System Selection: Includes market assessment, shortlisting up to five ERP solutions, organizing product demonstrations, and leading vendor negotiations with the support of BI’s Corporate Affairs and Legal teams.
  • Phase 3 – Implementation Partner Identification: Focuses on developing and managing an RFP process for identifying and selecting the most suitable implementation partner through a structured evaluation process and negotiations.
• Deliverables & Timeline:
• The engagement is bound by tight deliverable timelines, starting 20 days post-contract signing for the finalized ERP RFP and continuing through product evaluations, demonstrations, and selection processes until the final deliverable is submitted by 31st August 2025.
• Payment Terms:
• Payments are tied to the successful and timely delivery of each milestone, broken down into four installments ranging from 10% to 30% upon submission and finalization of the key deliverables.

For financial inclusion and microfinance practitioners, the value of this project lies in its potential to enhance the operational efficiency and integration of critical systems that support BI’s comprehensive development programs, including its extensive microfinance services. This initiative not only supports robust internal processes but also underpins the financial and social inclusion goals central to BI’s impact, thereby offering an exemplary model for technology-enabled governance and financial sector modernization in development contexts.

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