Consultancy services to develop a bankable biodiversity conservation project through multi-stakeholder dialogues

Request for Proposals (RfP)

Consultancy Services to Develop a Bankable Biodiversity Conservation

Project through Multi-Stakeholder Dialogues

IUCN ESARO Kenya Country Office, BIODEV2030 Phase 2

RfP Reference: IUCN-24-08- PA04570-1

Welcome to this Procurement by IUCN. You are hereby invited to submit a Proposal. Please read the information and instructions carefully because non-compliance with the instructions may result in disqualification of your Proposal from this Procurement.

1. REQUIREMENTS

A detailed description of the services and/or goods to be provided can be found in Attachment 1.

2. CONTACT DETAILS

During the course of this procurement, i.e. from the publication of this RfP to the award of a contract, you may not discuss this procurement with any IUCN employee or representative other than the following contact. You must address all correspondence and questions to the contact, including your Proposal.

IUCN Contact: jolly.chemutai@iucn.org

3. PROCUREMENT TIMETABLE

This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will publish this on our website and contact you directly if you have indicated your interest in this procurement (see Section 3.2).

DATE – ACTIVITY

3 February 2025 – Publication of the Request for Proposals

8 February 2025 – Deadline for expressions of interest

12 February 2025 – Deadline for submission of questions

14 February 2025 – Planned publication of responses to questions

17 February 2025 – Deadline for submission of Proposals to IUCN (“Submission Deadline”)

24 February 2025 – Clarification of Proposals

28 February 2025 – Planned date for contract award

5 March 2025 – Expected contract start date

Please email the IUCN contact to express your interest in submitting a Proposal by the deadline stated above. This will help IUCN to keep you updated regarding the procurement.

4. COMPLETING AND SUBMITTING A PROPOSAL

4.1. Your Proposal must consist of the following four separate documents:

• Signed Declaration of Undertaking (see Attachment 2)

• Pre-Qualification Information (see Section 4.3 below)

• Technical Proposal (see Section 4.4 below)

• Financial Proposal (see Section 4.5 below)

Proposals must be prepared in English.

4.2. Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be [RfP Reference – bidder name]. The bidder name is the name of the company/organisation on whose behalf you are submitting the Proposal, or your own surname if you are bidding as a self-employed consultant. Your Proposal must be submitted in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your Proposal by uploading it to a file-sharing tool.

IMPORTANT: Submitted documents must be password-protected so that they cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process. Please DO NOT email the password before the deadline for Proposal submission.

4.3. Pre-Qualification Criteria

IUCN will use the following Pre-Qualification Criteria to determine whether you have the capacity to provide the required goods and/or services to IUCN. Please provide the necessary information in a single, separate document.

Pre-Qualification Criteria

1. 3 relevant references of clients similar to IUCN / similar work

2. Confirm that you have all the necessary legal registrations to perform the work

3. State your annual turnover for each of the past 3 years

4. How many employees does your organisation have who are qualified for this work?

4.4. Technical Proposal

The Technical Proposal must address each of the criteria stated below explicitly and separately, quoting the relevant criteria reference number (left-hand column).

Proposals in any other format will significantly increase the time it takes to evaluate, and such Proposals may therefore be rejected at IUCN’s discretion.

Where CVs are requested, these must be of the individuals who will actually carry out the work specified. The individuals you put forward may only be substituted with IUCN’s approval.

IUCN will evaluate Technical Proposals with regards to each of the following criteria and their relative importance:

Description – Information to provide – Relative weight

1. Methodology and work plan: – 25%

• Clarity on the completeness of the tender. (10%)
• Clarity on the proposed approach, method and workplan. (15%)

2. Qualifications and expertise of proposed consultants: – 40%

[If applicable add separate sub-criteria of specialisms required]

• Proven ability to engage with a variety of stakeholders and capture the diverse perspectives of government, policy makers, donors and investors, business leaders, trade associations, NGOs, local communities, indigenous peoples, youth. (15%)
• Strong understanding of biodiversity conservation challenges in Kenya and the broader East African region. (10%)
• Proven experience and capabilities in facilitating multi-stakeholder processes. (15%)

3. Experts/Subject matter experts: -35%

3.1

• A Master’s degree or equivalent experience in environmental science, conservation, sustainable development, or a related field.
• Minimum 7-10 years of proven experience in fundraising or development roles, preferably for biodiversity conservation and sustainable development. (15%)

3.2

• Proficiency in drafting high-quality proposals, grant applications, and program descriptions, showcasing a keen understanding of donor requirements and expectations.
• Familiarity with donor organizations and their specific requirements, including major international foundations, government agencies, and corporate sponsors. (10%)

3.3

• Excellent communication and presentation skills. Excellent verbal and written communication skills in English and Swahili. (10%)

TOTAL – 100%

4.5. Financial Proposal

4.5.1. The Financial Proposal must be a fixed and firm price for the provision of the goods/services stated in the RfP in their entirety.

4.5.2. Prices include all costs

Submitted rates and prices are deemed to include all costs, insurances, taxes (except VAT, see below), fees, expenses, liabilities, obligations, risk and other things necessary for the performance of the Terms of Reference or Specification of Requirements. IUCN will not accept charges beyond those clearly stated in the Financial Proposal. This includes applicable withholding taxes and similar. It is your responsibility to determine whether such taxes apply to your organisation and to include them in your Financial Proposal.

4.5.3. Applicable Goods and Services Taxes

Proposal rates and prices shall be exclusive of Value Added Tax.

4.5.4. Currency of proposed rates and prices

All rates and prices submitted by Proposers shall be in [EURO or KES].

4.5.5. Breakdown of rates and prices

For information only, the price needs to be broken down as follows:

Description – Quantity (days) – Unit Price – Total Price

1. Consultant daily fee

2. Logistic fee

TOTAL

4.6. Additional information not requested by IUCN should not be included in your Proposal and will not be considered in the evaluation.

4.7. Your Proposal must remain valid and capable of acceptance by IUCN for a period of 90 calendar days following the submission deadline.

4.8. Withdrawals and Changes

You may freely withdraw or change your Proposal at any time prior to the submission deadline by written notice to the IUCN Contact. However, in order to reduce the risk of fraud, no changes or withdrawals will be accepted after the submission deadline.

5. EVALUATION of PROPOSALS

5.1. Completeness

IUCN will firstly check your Proposal for completeness. Incomplete Proposals will not be considered further.

5.2. Pre-Qualification Criteria

Only Proposals that meet all of the pre-qualification criteria will be evaluated.

5.3. Technical Evaluation

5.3.1. Scoring Method

Your Proposal will be assigned a score from 0 to 10 for each of the technical evaluation criteria, such that ‘0’ is low and ‘10’ is high.

5.3.2. Minimum Quality Thresholds

Proposals that receive a score of ‘0’ for any of the criteria will not be considered further.

5.3.3. Technical Score

Your score for each technical evaluation criterion will be multiplied with the respective relative weight (see Section 4.4) and these weighted scores added together to give your Proposal’s overall technical score.

5.4.Financial Evaluation and Financial Scores

The financial evaluation will be based upon the full total price you submit. Your Financial Proposal will receive a score calculated by dividing the lowest Financial Proposal that has passed the minimum quality thresholds (see Section 5.3.2) by the total price of your Financial Proposal.

Thus, for example, if your Financial Proposal is for a total of CHF 100 and the lowest Financial Proposal is CHF 80, you will receive a financial score of 80/100 = 80%

5.5. Total Score

Your Proposal’s total score will be calculated as the weighted sum of your technical score and your financial score.

The relative weights will be:

Technical: 70%

Financial: 30%

Thus, for example, if your technical score is 83% and your financial score is 77%, you will receive a total score of 83 * 70% + 77 * 30% = 58.1% + 23.1% = 81.2%.

Subject to the requirements in Sections 4 and 7, IUCN will award the contract to the bidder whose Proposal achieves the highest total score.

6. Explanation of procurement procedure

6.1. IUCN is using the Open Procedure for this procurement. This means that the contracting opportunity is published on IUCN’s website and open to all interested parties to take part, subject to the conditions in Section 7 below.

6.2. You are welcome to ask questions or seek clarification regarding this procurement. Please email the IUCN Contact (see Section 2), taking note of the deadline for submission of questions in Section 3.1.

6.3. All Proposals must be received by the submission deadline in Section 3.1 above. Late Proposals will not be considered. All Proposals received by the submission deadline will be evaluated by a team of three or more evaluators in accordance with the evaluation criteria stated in this RfP. No other criteria will be used to evaluate Proposals. The contract will be awarded to the bidder whose Proposal received the highest Total Score. IUCN does, however, reserve the right to cancel the procurement and not award a contract at all.

6.4. IUCN will contact the bidder with the highest-scoring Proposal to finalise the contract. We will contact unsuccessful bidders after the contract has been awarded and provide detailed feedback. The timetable in Section 3.1 gives an estimate of when we expect to have completed the contract award, but this date may change depending on how long the evaluation of Proposals takes.

7. Conditions for participation in this procurement

7.1. To participate in this procurement, you are required to submit a Proposal, which fully complies with the instructions in this RfP and the Attachments.

7.1.1. It is your responsibility to ensure that you have submitted a complete and fully compliant Proposal.

7.1.2. Any incomplete or incorrectly completed Proposal submission may be deemed non-compliant, and as a result you may be unable to proceed further in the procurement process.

7.1.3. IUCN will query any obvious clerical errors in your Proposal and may, at IUCN’s sole discretion, allow you to correct these, but only if doing so could not be perceived as giving you an unfair advantage.

7.2. In order to participate in this procurement, you must meet the following conditions:

• Free of conflicts of interest

• Registered on the relevant professional or trade register of the country in which you are established (or resident, if self-employed)

• In full compliance with your obligations relating to payment of social security contributions and of all applicable taxes

• Not been convicted of failing to comply with environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection

• Not bankrupt or being wound up

• Never been guilty of an offence concerning your professional conduct

• Not involved in fraud, corruption, a criminal organisation, money laundering, terrorism, or any other illegal activity.

  7.3. You must complete and sign the Declaration of Undertaking (see Attachment 2).

  7.4. If you are participating in this procurement as a member of a joint venture, or are using sub-contractors, submit a separate Declaration of Undertaking for each member of the joint venture and sub-contractor, and be clear in your Proposal which parts of the goods/services are provided by each partner or sub-contractor.

  7.5. Each bidder shall submit only one Proposal, either individually or as a partner in a joint venture. In case of joint venture, one company shall not be allowed to participate in two different joint ventures in the same procurement nor shall a company be allowed to submit a Proposal both on its behalf and as part of a joint venture for the same procurement. A bidder who submits or participates in more than one Proposal (other than as a subcontractor or in cases of alternatives that have been permitted or requested) shall cause all the Proposals with the bidder’s participation to be disqualified.

  7.6. By taking part in this procurement, you accept the conditions set out in this RfP, including the following:

• It is unacceptable to give or offer any gift or consideration to an employee or other representative of IUCN as a reward or inducement in relation to the awarding of a contract. Such action will give IUCN the right to exclude you from this and any future procurements, and to terminate any contract that may have been signed with you.

• Any attempt to obtain information from an employee or other representative of IUCN concerning another bidder will result in disqualification.

• Any price fixing or collusion with other bidders in relation to this procurement shall give IUCN the right to exclude you and any other involved bidder(s) from this and any future procurements and may constitute a criminal offence.

8. Confidentiality and data protection

8.1. IUCN follows the European Union’s General Data Protection Regulation (GDPR). The information you submit to IUCN as part of this procurement will be treated as confidential and shared only as required to evaluate your Proposal in line with the procedure explained in this RfP, and for the maintenance of a clear audit trail. For audit purposes, IUCN is required to retain your Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when requested.

8.2. In the Declaration of Undertaking (Attachment 2) you need to give IUCN express permission to use the information you submit in this way, including personal data that forms part of your Proposal. Where you include personal data of your employees (e.g. CVs) in your Proposal, you need to have written permission from those individuals to share this information with IUCN, and for IUCN to use this information as indicated in 8.1. Without these permissions, IUCN will not be able to consider your Proposal.

9. Complaints procedure

If you have a complaint or concern regarding the propriety of how a competitive process is or has been executed, then please contact procurement@iucn.org. Such complaints or concerns will be treated as confidential and are not considered in breach of the above restrictions on communication (Section 2.1).

10. Contract

The contract will be based on IUCN’s template in Attachment 3, the terms of which are not negotiable. They may, however, be amended by IUCN to reflect particular requirements from the donor funding this particular procurement.

11. About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Headquartered in Switzerland, IUCN Secretariat comprises around 1,000 staff with offices in more than 50 countries.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

www.iucn.org

https://twitter.com/IUCN/

12. ATTACHMENTS

Attachment 1 Specification of Requirements / Terms of Reference

Terms of Reference for IUCN Consultancy

Title: Consultancy Services to Develop a Bankable Biodiversity Conservation Project Proposal in Kajiado County through Landscape-Level Multi-Stakeholder Dialogues

Objective of the Consultancy

To facilitate landscape level multi-stakeholder dialogues and develop a project proposal that integrates biodiversity conservation with sustainable production practices in Kajiado County, ensuring alignment with national and global biodiversity frameworks.

Specific objectives:

1. Assess biodiversity assets, land-use patterns, and sustainable production practices within Kajiado County to identify areas of high conservation value and opportunities for promoting nature-positive production systems, ensuring alignment with national and global biodiversity frameworks.
2. Organize and support inclusive multi-stakeholder dialogues at the Kajiado county level, ensuring active participation to identify key challenges and opportunities for integrating biodiversity conservation with sustainable production practices in Kajiado County.
3. Design a well-structured and fundable project proposal that integrates biodiversity conservation with sustainable production practices in Kajiado County, incorporating actionable strategies, capacity-building components, and measurable outcomes, while ensuring alignment with Kenya’s National Biodiversity Strategy and Action Plan (NBSAP) and the Global Biodiversity Framework (GBF).

Background

Project Reference: P04570

Donor reference: AVCH-01117

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

www.iucn.org

https://twitter.com/IUCN/

About the Project

Phase 1 of the BIODEV2030 project was carried out from 2020 to 2022, with each implementing agency (IUCN and WWF) overseeing 8 countries. The project’s overarching goal is to contribute to halting biodiversity loss by 2030 and restoring biodiversity by 2050, while fostering more sustainable and resilient economies. The strategy for phase 1 focused on accelerating the mainstreaming of biodiversity into key economic sectors that are crucial for both biodiversity (Bio-) and development (DEV). This approach aimed to address the root causes of biodiversity decline. During phase 1, Kajiado County was selected through a multi stakeholder process to be a suitable site for identification of possible scenarios for voluntary commitments to biodiversity in the livestock (pastoralism), crops (tomatoes) and forestry (charcoal production) sectors in as a pilot study in the Kenyan drylands. Phase 2 of the BIODEV2030 project builds on the lessons learned from phase 1 and utilizes the diagnostic information generated during phase 1 to advocate for reforms in sectoral public policy instruments. These reforms aim to reduce biodiversity loss and promote more sustainable production practices that balance biodiversity preservation with the goal of building sustainable and resilient economic development. BIODEV2030 phase 2 supports landscape stakeholders to collectively mobilize resources to finance projects that favour sustainable production practices in the pilot project area, Kajiado County.

Located in Kenya’s southern region, Kajiado County hosts a unique blend of biodiversity and socio-economic activities, including livestock production and natural resource use. However, the region faces significant environmental challenges, including habitat degradation, biodiversity loss, and water resource pressures.

To address the above biodiversity related threats, the Kenyan government, in collaboration with international partners, aims to enhance biodiversity conservation by integrating sustainable practices into sectoral policies, with a focus on the agriculture, livestock, and forestry sectors. The project will align with global frameworks like the Kunming-Montreal Global Biodiversity Framework (KMGBF) to halt biodiversity loss by 2030 and promote restoration by 2050.

Phase 2 of the BIODEV2030 project focuses on promoting changes in production practices for a nature-positive future, contributing to the implementation of the Kunming-Montreal Global Biodiversity Framework (KMGBF) in Kenya. Three intermediate outcomes are targeted to achieve the project’s overall objective:

• Support national public authorities in reforming sectoral public policies to better integrate biodiversity considerations.
• Assist landscape stakeholders in collectively defining actions to reduce pressures on biodiversity.
• Provide capacity building for national authorities and actors to mainstream and fund biodiversity projects.

In this context, the IUCN Kenya Country office seeks to engage a consultant to facilitate landscape level multi-stakeholder dialogues and develop a bankable project proposal for sustainable practices in Kajiado County. The selected consultant will collaborate closely with the BIODEV2030 Country Senior Program Officer to prepare and facilitate the multi-stakeholder dialogue workshops. Ultimately, the consultant will develop a landscape level project proposal based on the country analysis reports compiled by the project, as well as the insights and outcomes from the dialogue sessions.

Description of the Assignment

This assignment is specifically aligned with outcome two of BIODEV 2030 phase 2 which seeks to adopt a multistakeholder dialogue process to design and develop a bankable project at landscape level.

Landscape level multi-stakeholder dialogues will be used to develop a comprehensive analysis of existing or non-existing practices that could reduce pressure on biodiversity within the agriculture, livestock, and forestry sectors in Kajiado County and to collaboratively design feasible, ambitious and bankable projects that encourage the adoption of sustainable production practices among a broad range of stakeholders.

The consultant will support the design and facilitation of the dialogue process, based on 3 landscape level workshops. The consultant will also support the BIODEV2030 Country Senior Program Officer in seeking consensus to develop a project proposal and bring it to the pre-feasibility stage at the end of phase II. For this, she/he will use a systemic change (“system change”) and collective action approach as outlined below:

Expected results

Coherence

Direct exchanges towards proposals for pilot projects relevant to biodiversity and development against criteria established at national level and during phase I diagnostics, as part of the implementation of NBSAP and KMGBF.

Dialogue

To establish the basis and share best practices for an open and continuous dialogue between stakeholders, in order to ensure momentum for the pilot project, in line with the issues discussed at Phase I at local level.

Adhesion

To ensure social acceptance of the project, the dialogue seeks to meet stakeholders’ expectations in terms of health, safety, well-being, respect, information and global understanding, inclusion and meaning.

Capacity building for action

Strengthen the capacity of participants to support the launch of the pilot project, in particular to promote the project to private donors/ funders.

Empowerment

Support participant capacity building activities to support the launch of the pilot.

Synergies

Identify landscape projects and synergistic actions that will link and amplify the efforts of participants.

Approach and format

The approach to understanding context is based on theneeds of stakeholders.

Dialogue is designed as a collaborative process, using systems thinking to foster collaboration towards implementation of sustainable practices that favour biodiversity.

The dialogue uses custom animationsfor effective sharing of content with stakeholders. These activities pay particular attention to the popularization of relevant issues arising from the IPPS study and the first dialogue workshops at national level. Based on consensus and inputs generated from the dialogue process inform design of landscape project proposal

Local workshops benefit from professional facilitation, experienced in co-creative collaboration and systemic change.

Workshops are conducted primarily in-person and use appropriate tools to facilitate and stimulate group discussions, maintain participation and support convergence towards expected outcomes, such as built consensus on areas need change in the production practices and preparation of bankable project proposal to support one or more projects that support implementation of sustainable production practices.

Participants will discover and apply key concepts and tools of systems thinking while engaging in dialogue and identifying concrete actions.

Mapping projects at the landscape level makes it possible to identify the synergies that can be achieved to promote scaling up of best practices.

Scope and Responsibility of the Consultant

The consultant will be responsible for designing and facilitating three landscape level workshops aimed at building consensus around a pilot project that can be presented to donors and private and public finance stakeholders. Based on the consensus reached among participants, the consultant will lead the development of at least one feasible project proposal integrating the specific needs of a particular donor (or a combination of donors). This project must incorporate key actions to align biodiversity conservation with development with the sectors prioritized by the project.

The consultant may propose adjustments to the content if deemed relevant and feasible, but focus on the following main tasks:

• The consultant and BIODEV2030 Country Senior Program Officer will work with relevant actors to develop a mobilization strategy targeting key stakeholders to ensure their engagement and participation throughout the project.
• Each workshop will last up to two days, spread over a period of 9 months, thus allowing cycles of action and reflection, and will take place between March 2025 and the end of December 2025.
• The landscape level workshop will bring together up to 50 participants from government (national and county), private sector (and particularly representatives of the economic sector covered by the pilot project), civil society, local communities, and development assistance or financial sector organizations, who will be encouraged to participate in the 3 workshops.
• The process will ensure that gender and youth priorities are integrated in the project(s) developed. A gender and social inclusion approach will be applied to ensure inclusive participation in the multistakeholder dialogues.
• The consultant will ensure, if deemed relevant by the BIODEV2030 Country Senior Program Officer, the follow-up of participants/ entity representatives to allow continuity and progress of exchanges between workshops.
• This dialogue format should be designed to accommodate busy schedules, potentially requiring some key participants to spend more than 3 hours on dialogue activities for decision-making.
• In addition to the three local workshops, up to 10 meetings with key stakeholders and resource persons may be organized to provide further insights for the dialogue during the workshops. If needed, resource persons or experts may be invited to the workshops, particularly when the dialogues aim to include well-informed, co-created outcomes and actions that should be reflected in the development of landscape projects.
• Work will be conducted directly with the BIODEV2030 Country Senior Program Officer in consultation with colleagues and government partners at the national and regional levels, respectively, based on the project objectives and the needs of stakeholders.
• The consultant will simultaneously manage the landscape multi-stakeholder dialogue process and prepare the landscape project proposal.
• The consultant will identify key donors to engage in the landscape level dialogue and project preparation including identification of suitable calls for proposals and where possible, preparation of application templates to respond to the calls.

Key Tasks

Working together with the BIODEV2030 Country Senior Program Officer, the consultant will be responsible for the following:

1. Context Analysis

• Review relevant documents, including BIODEV2030 Phase 1 diagnostic reports, country biodiversity strategies, and sectoral studies as well as landscape and county level reports and studies.
• Engage with stakeholders to understand landscape level socio-economic and environmental dynamics.
• Produce a scoping note outlining the dialogue approach, key stakeholders, and expected outcomes.
• Develop a detailed plan for three multi-stakeholder workshops and ten preparatory meetings.
• Define workshop objectives, agendas, and facilitation methodologies.
• Map stakeholders across government (both national and county), donors and finance actors, private sector, civil society, and local communities.
• Prepare workshop facilitation materials, including context briefs and case studies.
• Lead facilitation of preparatory meetings and workshops, ensuring inclusive participation.
• Use participatory tools to foster dialogue and consensus-building.
• Document workshop discussions, outcomes, and key recommendations.
• Draft a bankable landscape level project proposal informed by the dialogue outcomes.
• Include a theory of change, key performance indicators (KPIs), and a roadmap for implementation.
• Identify funding opportunities and engage with potential donors.
• Facilitate bilateral meetings to present the project proposal to stakeholders and donors.
• Submit reports for each workshop, summarizing participation, discussions, and outputs.
• Provide a final consultancy report detailing lessons learned and recommendations.

2. Design of Landscape Level Dialogue Sessions

3. Facilitation of Dialogue Sessions

4. Development of the Project Proposal

5. Monitoring, Evaluation, and Learning

Duration of the Assignment

1st March 2025 to 31st December 2025

Deliverables and Activities

The consultant will provide the following deliverables and carry out the following activities:

Deliverable – Description – Estimated man days for completion – Delivery date

Deliverable 1: Context analysis & facilitation approach – 8man days – 31st March 2025

An inception report (not more than 10 pages) explaining the context and articulating the ambition and objectives of the local level dialogue of BIODEV2030 Phase II, in support of actions needed to align development and conservation, while describing the overall facilitation approach.

Deliverable 2: System Diagnostics – 8 man days – 15th April 2025

A diagnostic report on the current local system concerning the project envisaged (by the national platform) and recommendations to structure the dialogue process and the 3 workshops leading to consensus on the pilot project to be conducted. The reference materials in Annex 1 of this document will be an essential starting point. Simultaneously, a desk review will be undertaken to frame a landscape project for initial discussion at landscape dialogue session.

Deliverable 3: Workshop Program – 8 man days – 15th April 2025

A comprehensive workshop cycle framework note including comprehensive facilitation notes for each workshop, including:

• The context of the workshop;
• The objective of the workshop;
• Proposed facilitation tools;
• Integration of the workshop outcomes into the further facilitation process.
• Information on the timetable;
• Programme (sequences, questions, materials…);
• Baseline information on unsustainable production practices and desired future conditions to implement practices that favour biodiversity, compile case studies of sustainable practices that need to be scaled up through the landscape project and prepare them for stakeholder
• Information on participants;
• Discussions at the dialogue sessions.

Deliverable 4: Facilitation of workshops – 5 man days – 30th July 2025

Facilitation of 3 landscape level workshops (and about 10 preparatory meetings, where applicable), including appropriate and challenging group processes, maintaining sustained participation, guiding the group towards agreed outcomes, and by showing a positive professional attitude. Also outline the landscape project preparation process and gather inputs for the same.

Deliverable 5: Workshop reports and progress on landscape level project proposal- 10 man days-30th July 2025

A detailed report on local workshops, describing in particular: the list of participants, a summary of discussions, the main results obtained, group dynamics (dialogue and facilitation dynamics) and an outline of the landscape project proposal compiling draft theory of change, KPIs and deliverables

Deliverable 6: Project brief following the workshops – 5 man days – 30th September 2025

A summary including:

• Summary of workshops
• Key emerging issues on the pilot project
• Consensus guidelines
• Possible points of disagreement
• Solutions/Opportunities
• Inputs generated for the landscape project proposal and directions agreed to advance the proposal
• List of key donors identified and or engaged for the landscape proposal

Deliverable 7: Advanced draft final project proposal: – 6 Man days – 30th December 2025

• Executive summary and Theory of Change of the project
• Final project proposal

Total – 50 Man days

Payment Schedule

The timetable below summarises the chronological order of deliverables and indicates milestones at which IUCN will pay the Consultant.

Deliverable – Milestone payment

Submitted and approval of the inception report containing context analysis of the financial landscape, including potential funding sources and gaps and facilitation approach by end of April 2025 (deliverable 1& 2) – 20%

Draft project proposal with proposed financial strategies, funding sources accompanied by workshop reports by August 2025 (deliverable 3,4 & 5) – 40%

Finalized project proposal incorporating stakeholders’ feedback by December 2025 (deliverable 6 &7) – 40%

Skills and Experience

The consultant must have the following skills, education and experience as a minimum:

• A Master’s degree or equivalent experience in environmental science, conservation, sustainable development, or a related field.
• Minimum 7-10 years of proven experience in fundraising or development roles, preferably for biodiversity conservation and sustainable development.
• Proficiency in drafting high-quality proposals, grant applications, and program descriptions, showcasing a keen understanding of donor requirements and expectations.
• Familiarity with donor organizations and their specific requirements, including major international foundations, government agencies, and corporate sponsors.
• Strong understanding of biodiversity conservation challenges in Kenya and the broader East African region.
• Experience in stakeholder engagement and the design and facilitation of multi-stakeholders’ workshops, using a variety of approaches and tools.
• Proven experience in promoting diversity and inclusion in multistakeholder dialogues
• Ability to work in multicultural settings and under tight deadlines.
• Excellent communication and presentation skills.
• Excellent verbal and written communication skills in English and Swahili.

Supervision and coordination

The consultant will report to and work closely with, BIODEV2030 Country Senior Program Officer.

Budget maximum: 30,000 Euros / 4,017,330 Kenyan Shillings

Annex 1: Background Materials for Reference:

1. Diagnosis of main threats: Kenya National Biodiversity Threat Assessment
2. Situational Analysis: Options and scenarios of voluntary commitments for biodiversity in Kenya- BIODEV2030: Kenya-In-depth-sectoral-analysis-and-commitments-identification-for-biodiversity-in-Kenya-EN.pdf
3. Sector Brief: Reconciling charcoal production and the preservation of biological diversity in Kenya: Kenya_Policy-brief-How-to-combine-charcoal-production-biodiversity-preservation-in-Kenya-EN.pdf
4. Voluntary commitments: Présentation PowerPoint
5. ALTAÏ Sectoral public policies & pressures on biodiversity analysis for Kenya: BIODEV2030_Policy_Coherenc_Biodiv_KMGBF_Kenya_by_ALTAI.pdf

How to apply

Step 1: Acquire Tender Documents
Obtain the relevant tender documents.

Step 2: Review Requirements
Thoroughly read the tender specifications, terms, and conditions.

Step 3: Prepare Proposal
Prepare your proposal as guided, ensuring all the required information is included.

Step 4: Submission
Submit your completed proposal by 17th, February, 2025 via the email address jolly.chemutai@iucn.org