Consultant for ad hoc consultancy services under a 3-year Framework Contract for DCA Copenhagen, Denmark

Terms of reference

DanChurchAid (DCA) assists the world’s poorest to lead a life in dignity. Aid is given regardless of race, creed, political or religious affiliation. DanChurchAid is based in Denmark, has 19 Country Offices and is a member of the ACT Alliance together with 134 churches and faith-based organizations and work with 198 partners around the world The 2024 turnover was approximately DKK 1,000,000,000

DCA is looking to sign a Framework Agreement for 3-year with a Contractor (or Contractors) who have documented experience in fundraising for development and humanitarian activities from institutional donors to support the Global Partnerships and Resource Mobilisation Unit (GPRM). GPRM supports DCA’s country offices in working with donors and in securing grants to DCA’s work globally.

As Contractor you will be part of the DCA GPRM Unit. You will work together with GPRM advisors based in Europe and the US, as well as local staff in DCA country offices around the world. Tasks will be assigned on a need basis in agreement with the Task Manager/Head of Unit but overall, the Contractor will support on proposal writing, coordination of design processes of applications, reporting, donor relations and overall grants management.

As Contractor you will work in close collaboration with technical units in DCA headquarters such as finance, procurement/logistics and program units. The work routines in GPRM are very often characterised by tight deadlines and require abilities to coordinate processes and foster good work relations in stressful situations.

Travel may be considered based on the DCA Travel and per diem policy.

Contract purpose and Expected results

• Overall objective: The overall objective and purpose of this contract is to provide the GPRM Unit with additional flexible surge capacity support during extremely busy periods of the year. Mainly but not limited to April, July-August, and December-January (also during the Christmas holiday period).
• Results to be achieved by the Contractor:
• High quality surge capacity support to the GPRM Unit on a need’s basis supporting the increased growth of the organisation.
• Professional collaboration with DCA HQ colleagues, colleagues at the various country offices to support smooth fundraising and grants management processes.

SCOPE OF THE SERVICES

• The Contractor will be available to provide surge capacity to DCA’s 19 country offices on a variety of fundraising and grants management processes.
• The tasks to be carried out by the Contractor will be assigned on a need’s basis and in consultation/agreement with the Task Manager/Head of Unit.
• The Contractor will contribute with an average 10-20 hours pr. month (estimated time consumption)

1. Project Design and Proposal Development

Ad hoc support to country offices in project design and proposal writing processes, in cooperation with country offices and HQ units. Where necessary, the Contractor takes the lead in idea generation, feasibility analysis, project design and proposal writing. Which specific proposal processes that the Contractor will support, will be on a need’s basis and in agreement with the Task Manager/Head of Unit.

2. Grants Management

Support country office teams on grants management, including contract negotiations, donor compliance, visibility and reporting.

3. Ad Hoc Support to GPRM Advisors and GPRM Unit

Support the analysis of donor trends, policies and priorities for selected priority donors and thematic funding opportunities and disseminate knowledge and analysis to relevant colleagues in DCA.

GPRM Head of Unit will be responsible for this Contract and the Contractor will report to the Task Manager and Head of Unit.

TIMING, LOGISITICS AND FACILITIES

The Contract will commence on May 1st, 2025. The contract period is 3 years, with the possibility for an extension for a further 12+12 month period.

The Contractor will work in the GPRM unit either in Meldahlsgade 3 (Copenhagen), remotely or a combination of the two options. A shared desk can be made available. A laptop and likely a DCA email account to facilitate access to relevant IT-platforms (shared documents, Teams, PPD, PPM etc.) can also be made available.

REPORTING

To be agreed upon with GPRM Head of Unit

QUALIFICATION REQUIREMENTS

• A minimum of 4-5 years’ experience with resource mobilization from several international donors for example ECHO, USAID BHA, FCDO and DG INTPA.
• Knowledge and experience with all phases of the project cycle management for development and /or humanitarian projects, including hands-on experience in project design, proposal writing and grants management
• Ability to effectively coordinate proposal development and reporting processes with the input of multiple stakeholders.
• The ability to analyse donor priorities and match with DCA focus and capacities
• A service oriented and can-do mind-set that enables you to both function as a service provider to country offices and HQ units and take the lead where opportunities arise, and your skills and experience can be of value
• Strong background in reporting and quality assurance of international projects.
• Relevant higher education.
• Committed, flexible and result oriented.
• Accountability and integrity.
• Fluency in English written and spoken is necessary.
• Cultural sensitivity, proven diplomatic skills and the ability to build relations both within and outside DCA.
• Available on short notice within 1-2 weeks to support ad hoc tasks as agreed with Task Manager/Head of Unit during the contracting period.