Consultant Operational Coordinator

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Description

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The Operational Coordinator will work closely with the Senior Advisor to implement a knowledge project on the application of artificial intelligence (AI) for water management in Mexico, focusing on the needs and goals of CONAGUA. This role requires a hands-on, detail-oriented individual with strong organizational and data-handling skills to support workshops, stakeholder engagement, data collection, and reporting activities. The Operational Coordinator will play a key role in executing the engagement work plan, supporting data-driven research, and ensuring timely reporting to donors and stakeholders.

Duties & Responsibilities:

Execute the Stakeholder Engagement Plan:

• Implement activities outlined in the stakeholder engagement work plan, fostering collaboration with CONAGUA and other relevant partners.
• Workshop Planning and Organization
• Develop detailed plans for workshops and meetings, including timelines, agendas, logistics, and resource needs.
• Coordinate with CONAGUA and stakeholders to secure venues, technology, and materials.

Facilitate Workshops and Meetings:

• Oversee the logistical setup and execution of workshops and meetings, ensuring smooth flow and active participation.
• Prepare and distribute materials in advance, coordinate speakers, and manage schedules.
• Produce Workshop Reports
• Document discussions, insights, and outcomes from workshops.
• Write comprehensive reports summarizing findings, decisions, and next steps, ensuring all relevant information is accurately captured and shared.

Facilitate Communication and Follow-ups:

• Serve as the primary point of contact for CONAGUA representatives and other stakeholders.
• Coordinate follow-up actions and ensure timely communication to keep all parties informed.
• Support Data Collection and Management
• Gather and organize project-related data from CONAGUA and other sources.
• Ensure data security and maintain clear documentation of data provenance and processing steps.
• Contribute to Data Processing and Analysis
• Perform basic data processing, including cleaning, formatting, and preliminary analysis to support research and reporting.
• Translate data from Spanish to English, as needed.
• Collaborate with researchers and analysts to ensure data quality and relevance.

Coordinate Project Logistics:

• Manage logistical aspects of project operations, including scheduling, travel arrangements, and supply procurement.

Potential Second Phase Responsibilities:

• In a potential second phase, the consultant will continue with these tasks and additionally:

Prepare Data for Scientific Reports and Publications:

• Work with the research team to format and prepare datasets for scientific papers and technical reports.
• Ensure alignment with reporting requirements and standards.

Support Monitoring and Evaluation Activities:

• Track progress on engagement activities and workshop outcomes.
• Collect feedback from stakeholders and evaluate the impact of engagement efforts, making adjustments as needed.

Requirements:

Educational Qualifications Required:

Essential:

• Bachelor’s or Master’s degree in Environmental Science, Water Management, Data Science, or a related discipline

Knowledge & Expereince Required:

Essential:

• Prior experience in water resource management, wastewater treatment, or related fields is an advantage.
• Familiarity with AI applications in water management and environmental data analysis.
• Strong ability to manage multiple tasks, meet deadlines, and coordinate effectively with diverse stakeholders.

Skills & Abilities Required:

• Problem-Solving Ability – Identifies challenges in stakeholder engagement, data collection, and logistics, and develops effective solutions.
• Attention to Detail – Ensures accuracy in workshop planning, data processing, and reporting.
• Adaptability – Thrives in a dynamic environment, adjusting to changes in project timelines and stakeholder needs.
• Teamwork and Collaboration – Works effectively with multidisciplinary teams, including researchers, government agencies (CONAGUA), and other stakeholders.
• Initiative and Proactivity – Takes ownership of tasks, anticipates project needs, and follows up on stakeholder actions independently.
• Multitasking – Manages multiple responsibilities, from workshop logistics to data processing, while maintaining quality.
• Effective Communication – Clearly conveys information in Spanish and English, facilitating discussions between international and local stakeholders.
• Cultural Sensitivity – Understands and respects the institutional and cultural context of water management in Mexico.
• Organizational Efficiency – Keeps project activities structured, ensuring the smooth execution of workshops, reporting, and data management.
• Technical Competency – Applies data handling, formatting, and basic analysis skills to support research effectively.

Source: https://apply.workable.com/international-water-management-institute/j/6178C4F98F/

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