Contract Coordinator – Full Time

Responsible for the Contract Coordination within the Materials Management Department. Provides assistance and support to the Director of Supply Chain.

Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

ESSENTIAL FUNCTIONS:

• Performs contract review and data gathering on all contracts relating to materials management.
• Creates, tracks and follows up on RFP’s, invitations for bids, multi-year procurement packages involving contracts for services, consultants, equipment, supplies and capital improvements.
• Preforms statistical analysis of all data gathered through research or negotiations.
• Assists management with analyzing, tracking and reporting best practices for benchmarking purposes.
• Performs necessary analytics to support contracting decisions.
• Evaluates bids and proposals, negotiates with suppliers and makes recommendations.
• Performs contract review ensuring appropriate communication on any and all compliance related issues.
• Analyzes requests for contract extensions and/or amendments.
• Analyzes requests for renewal or cancellation of contracts.
• Maintains spreadsheets and databases for contract files including budget information.
• Uploads and maintains contracts in our contract management system.
• Tracks and updates all price increases relating to GPO contracts.

MINIMUM KNOWLEDGE AND SKILLS REQUIRED:

• Computer skills required in word processing, Excel spreadsheets, and database management.
• Excellent analytical, written, interpersonal, independent thinking and communications skills required.
• Detailed oriented.

PREFERRED KNOWLEDGE AND SKILLS REQUIRED:

• N/A

REQUIRED BEHAVIORAL SKILLS:

• Integrity:
  • A personal presence which is characterized by a sense of honesty and the willingness to do the right thing.
  • The ability to role model, inspire and motivate others to promote the philosophy, mission, vision, goals and values of Hutchinson Regional Healthcare System.
• Compassion:
  • A personal presence which is characterized by a sense of caring that is reflected in a high level of empathy and customer service with all that we come in contact.
  • Ability to manage conflict, consider other points of view, and offer alternative solutions without jeopardizing overall project direction and the ability to manage customer expectations.
• Accountability:
  • Demonstrated track record of ownership of situations, projects and issues.
  • Able to work autonomously and have a high degree of flexibility to adapt to changing projects, priorities and work volumes.
• Respect:
  • Demonstrated ability to collaborate with a diverse population.
  • Treat all internal and external customers with a positive, proactive service orientation.
• Excellence:
  • Strong communication and presentation skills with a proven ability to influence and lead teams to conclusion/decision making.
  • Proven ability to think strategically but also must be able to lead day-to-day tactical processes.
  • Demonstrated ability to manage and provide coaching and leadership on complex projects.
  • Must be able to lead and/or facilitate process improvement.

MINIMUM EDUCATION AND EXPERIENCE REQUIRED:

• Highschool Diploma
• Experience with contract management

PREFERRED EDUCATION AND EXPERIENCE:

• Associate’s Degree
• 3-5 years of healthcare supply chain experience.

REQUIRED LICENSE/REGISTRATION/CERTIFICATION:

• N/A

PREFERRED LICENSE/REGISTRATION/CERTIFICATION:

• N/A

WORKING CONDITIONS, EQUIPMENT, PHYSICAL DEMANDS:

• There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.
• Physical demands will include exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
• The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

We offer competitive pay, a generous benefit package and a reason to be proud of what you do, every day.

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