Contract Management Analyst

• Only submit candidates currently residing in the bay area, including Sacramento/near work location – Oakland go.
• Assignment is hybrid, 1-3 days in the office weekly with mandatory in office on Wednesdays.
• Candidate must be able to start asap for the normal time frame for screening completion.
• Client’s laptop will be issued but have own laptop ready for start day to log in via VDI. Any other additional equipment needed is the responsibility of the candidate.
• This will include ergo equipment including 2 monitors, keyboard, mouse, webcam, microphone, cell phone with reliable service, stable internet rated 400mbps download and 40 mbps upload, cell phone an internet will not be reimbursed so factor that into the rate. (Client will only reimburse for mileage outside the standard IRS guidance for non-commute to the office. For example the employee should budget for 1-3 days commute to and from the office. Outside that standard commute may be submitted for reimbursement.)

Top Things Looking For:

• Financial management
• Contract management
• Problem solving
• Manager wants to see samples of candidates work.
• In this role – excel and financial management is one of the core skillsets.
• Excel Work Samples MUST be submitted with resume as this is a requirement to be considered.

position Summary: Team is seeking a highly motivated IT Contract Management Analyst to manage a portfolio of technology contracts on behalf of the IT leadership. This position will be the main interface with vendors, internal stakeholders, and acts as client’s representative for day-to-day contract management interactions. They will work with internal teams to implement enterprise company policies, risk engagement controls, invoice compliance reviews, goods receipts, and obtain leadership’s financial approvals for O&M contract services. This role is responsible to administer contract strategic reviews with leaders, Architects, IT Operations, and drives consensus, agreement, and validation for the O&M costs of contracts. Additional responsibilities include identifying opportunities to rationalize, right size contracts, discontinue non-critical services, and identify cost optimization opportunities. This position works with stakeholders including the Sourcing Dept to assist in developing a deep understanding of contract scope, cost, terms, and conditions. The IT Contract Management Analyst develops partnerships and coordinates with the IT PMO and IT leaders to capture incremental O&M costs on from contracts at the time of purchase.
Responsibilities: Senior Contract Management Analyst

• Assist with the daily contract operations and provide general IT business & planning support.
• Prepare reports through gathering, analyzing, and summarizing data and information; prepares presentation materials for management reports.
• Enter contract financial liabilities into the contract management ATRIUM tool.
• Assist in the initiation, orchestration and coordinating of contract renewal analysis for IT operations, financial reviews; and analyzing multi-year contract to ensure that costs are planned in the most efficient manner.
• Maintain annual Operational Expense budgets utilizing proper accounting/budgeting controls, enter financial data into tracking system, and compile regular and ad-hoc financial status reports.
• Monitor Purchase Orders, review contract invoices, accruals, identify disparities, and resolve issues with the vendors.
• Analyze actual spend and forecasting to determine if/when appropriate change controls and escalation reporting to leadership.
• Provides financial analysis on portfolio cost variances for plan vs. actual and can identify inappropriate charges by resources or vendors and makes appropriate corrections in SAP.
• Leads meetings and acts as a liaison among stakeholders to coordinate, document, and schedule changes to IT contracts.
• Capture, analyze and present data to managers and directors to aid in business decision making.
• Effectively plans and control scope of work on contract renewals; integrates all aspects, tracks and ensures that contracts origination targets are on schedule and meets the required standard.
• Develops communications needed to summarize analysis and to discuss recommendations for peers and executives. This may take the form of dashboards, power point decks, or summarized emails.
• Facilitates problems solving sessions and workshops with diverse set of business and technology team members.
• Proactively follows-up on issues and initiatives for senior leaders to ensure successful resolution and implementation.
• Works closely with leaders and other key stakeholders to ensure that key initiatives and activities are delivered in a timely and coordinated manner that is aligned with the goals of the organization.
• Works with the data management, financial analysis and modeling team to build new tools and assist with creation and migration of reports to Power BI.
• experience with downloading and extracting data from SAP into meaningful business intelligence reports and dashboards.
• Works with IT and functional leadership to establish a variety of key business, financial and performance metrics.

Minimum

• Bachelor’s degree in Business, Finance, Economics, Engineering or related discipline or equivalent work experience.
• Proficient in Microsoft Office, Visio, PowerPoint and expert level Excel skills
• 5 to 8 years of related work experience

Desired:

• May require valid CA driver’s license
• Experience with structuring contract agreements
• Experience with basic financial modeling or data management
• Experience with presenting to leadership and developing power point slides
• Experience with Power BI a plus

SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at nahr@spectraforce.com if you require reasonable accommodation.