Contract Management Specialist 1/Trainee (NY HELPS) – 87044, 3125

The duties that the incumbent of the vacancy will be expected to perform. Duties Description The CMS 1 will be responsible for a variety of procurement, contract, review, compliance and reporting tasks to support the Bureau of Contracts operations and the Department of Health’s Mission.

Assignments may include, but are not limited to:

• Performing preliminary review of single/sole source requests.
• Providing a summaries and recommendations on procurement and contract transactions.
• Reviewing contract budgets and work plans for completeness and accuracy.
• Monitoring Bureau Mail Accounts and triaging questions to other unit staff, as appropriate.
• Reviewing Non-Profit Contractor Document Vaults for compliance with an established checklist of required documents.
• Working with community-based providers to obtain contract documents.
• Performing review of claims from grantees.
• Compiling and analyzing reports and contract information.
• Performing a variety of reviews (such as vendor responsibility, vouchering, MWBE and SDVOB compliance).
• Participating in outreach and training efforts, both internally and externally.
• Attending vendor/agency networking events.
• Performing other appropriate related duties as assigned.

The minimum qualifications required for this vacancy. Minimum Qualifications Competitive Minimum Qualifications:

Current NYS Department of Health (DOH) employee with permanent or contingent-permanent status as a Contract Management Specialist 1 (G18), OR current NYS employee with one year or more of permanent or contingent-permanent, competitive service in a title eligible to transfer under Section 52.6, Section 70.1, or Section 70.4 of the Civil Service Law to a Contract Management Specialist 1 (G18), Contract Management Specialist Trainee 1 (NS), or Contract Management Specialist Trainee 2 (NS). For more information on the types of transfers, transfer eligibility criteria, and the current transfer determinations for your title, visit the following: website.https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a Non-Competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.

If you are hired via HELPS, at a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive

employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

The position may be filled at the Contract Management Specialist Trainee 1 level equated to SG-13, $49,363, Contract Management Specialist Trainee 2 level equated to SG-14, $52,198, or full performance Contract Management Specialist 1 SG-18, $65,001, based on education and experience. Candidates hired at the trainee level will be advanced to the full performance Contract Management Specialist 1, SG-18 following the successful completion of the traineeship.

Non-Competitive Minimum Qualifications:

Contract Management Specialist Trainee 1: A bachelor’s or higher degree.

Contract Management Specialist Trainee 2: A bachelor’s degree and one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Contract Management Specialist 1: A bachelor’s degree and two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

a Juris Doctor, master’s or higher degree in a related field can substitute for one year of specialized experience.

Preferred Qualifications: The preferred candidate will have the following knowledge, experience and skillset:

Knowledge:

• NYS procurement guidelines, policy and procedure.
• NYS OGS, MWBE and SDVOB programs
• Division of Budget guidelines and State Finance Law.

Experience:

• Project Management
• Procurement, Account Payable and Budgeting
• Use of the Statewide Financial System (SFS).

Skillset:

• Proficiency in the use of Microsoft Teams, Word, Excel, Access, and PowerPoint.
• Ability to work well with a team and manage multiple competing priorities is required
• Strong written and verbal communication skills

Additional comments regarding the vacancy. Additional Comments This position is part of the NYS HELPS program. No examination is required.

This position may require travel throughout New York State including overnights to areas not served by public transportation.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more…

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

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