Contract Specialist – Central Europe

AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.

We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.

If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers.

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The job

The Contract Specialists perform a range of duties including: ensuring Trade Compliance, preparing the basic contracts with AVEVA’s standard templates, supporting bidding processes and supporting with necessary documents for customers, and covering administrative tasks.

Contract Specialists are focused on preparing standard contracts based on AVEVA’s templates, support senior team members, demonstrate excellent attention to detail abilities. In addition to be an excellent communicator, Contract Specialists should also possess basic knowledge of contractual regulations, contract agreements, and legal terminology.

Responsibilities

• Serve as the main liaison (single point of contact) with AVEVA’s Sales representatives, interfacing with the rest of functions and departments, following up to obtain all necessary information, ensure alignment and delivery in the required timeframe.
• Support Trade Compliance activities such as Amber Road checks and KYC protocol, ensuring that the customers al cleared before starting any contractual relationship, and during the lifetime of their contracts with AVEVA.
• Ensure that customers have obtained a positive reply related to their credit checks and obtained credit limits (activity performed by finance) before transacting with them.
• Support the sales function bidding and prequalification activities with our customers (helping to provide information about AVEVA, Annual Accounts, Quality certificates, required insurance etc)
• Prepare (under supervision of Legal and other senior members of the Contract Management team) standard contracts between AVEVA and potential customers for products and services.
• Ensure the effective application of any required approvals, company policies, due diligence, and commercial advices.
• Facilitate and support the signature of contracts by all parties.
• Store all working papers and signed documents in the corresponding archives, including the inclusion of any references and metadata.
• Draft, prepare and edit (under supervision of Legal and other senior members of the Contract Management team) documents such as Non-Disclosure Agreements (NDAs), Termination Letters, Novation Letters, Price Escalation notifications etc.
• Prepare reports, providing contractual information to internal stakeholders (contract copies, information related to price escalation when available)
• Coordinate with the Sales team and Business Operations to guarantee terms of contracts are fulfilled in compliance with the contract terms and regulations. • Support with the administrative tasks that may arrive related to the department.

Skills & Qualifications

• Strong organizational skills, you will be able to establish priorities, meet deadlines and targets
• Energetic, proactive, attention to detail and a strong team player
• Excellent communication skills in both verbal and written
• English and German Language proficiency to a C1/C2 level. Other languages will be valued.

Beneficial Skills & Qualifications

• Previous contractual experience
• Previous legal background is advantageous
• Experienced using other tools such as Salesforce, Sharepoint, Acrobat and Docusign CLM.

AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.

Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.

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