Controlled Substances Coordinator

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<div class="isg-job-description“>Posting Details

Posting Details

Posting Number	S14622P
Working Title	Controlled Substances Coordinator
Department	VPR-Research Compliance Admin
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday through Friday, 8:00 am – 5:00 pm
Advertised Salary	$45,000- $50,000
Posting Date	01/21/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	03/01/2026
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

position Information

Classification Title	EHS Technician III
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	High school diploma or equivalent and 5 years of related experience
Preferred Qualifications	The ability to obtain and maintain federal and state-controlled substances permits, registrations, or licenses, as pertinent, is required.
Position Summary	The Controlled Substances Coordinator will be responsible for assisting University of Georgia faculty with registration, licensing, and permitting for the research use of Controlled Substances as required by federal and state regulation. The Controlled Substances Coordinator will facilitate compliance of registered faculty with local, state and federal regulations and institutional policies governing the procurement, storage, handling, disposition, and documentation of controlled substances at the University of Georgia. This role involves assessing controlled substances inventories, reviewing related records and verifying compliance to prevent the misuse, diversion or mishandling of such substances. The role requires collaboration with and assisting UGA research compliance units and interaction with state and federal regulatory agencies.
Knowledge, Skills, Abilities and/or Competencies	Demonstrates current knowledge of and compliance with applicable laws and regulations that impact how controlled substances are managed, including but not limited to the Comprehensive Drug Abuse Prevention and Control Act of 1970 (aka The Controlled Substances Act). Strong attention to detail and meticulous record keeping, especially involving the conduct of audits in healthcare, the pharmaceutical industry and/or the research settings. Well-developed interpersonal skills, including the ability to effectively communicate with the research community, resolve conflicts, and efficiently manage time and projects. Competency with technology, including PC skills and database use. Ability to adapt and remain productive in response to ad hoc requests, scope changes, and a fluctuating work environment. Project management abilities to develop and sustain the Controlled Substances Coordination program for research.
Physical Demands	Stand for extended periods of time. Sit for administrative duties as necessary. Driving as needed to perform job duties. Participation in the Research Occupational Health and Safety Program.
Is driving a responsibility of this position?	Yes
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your Application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities	Conduct routine and ad hoc assessments of controlled substances licensees who are managing distinct controlled substance uses across the university, to ensure their compliance with regulatory requirements and institutional policies. Assessments will include the review and verification of inventory records, purchase orders, and usage logs for controlled substances. It will also involve confirmation of appropriate storage conditions, security measures, and in-date inventories.
Percentage of time	40

Conduct routine and ad hoc assessments of controlled substances licensees who are managing distinct controlled substance uses across the university, to ensure their compliance with regulatory requirements and institutional policies.
Assessments will include the review and verification of inventory records, purchase orders, and usage logs for controlled substances.
It will also involve confirmation of appropriate storage conditions, security measures, and in-date inventories.

Percentage of time

Duties/Responsibilities	Identify discrepancies, investigate causes, and provide recommendations for corrective actions when controlled substances management noncompliance is identified. Follow up to ensure that corrective actions are implemented.
Percentage of time	15

Duties/Responsibilities	Collaborate with various compliance teams to ensure the proper handling and reporting of controlled substances. Provide expertise as requested to assist in the review and approval of relevant research protocols.
Percentage of time	15

Duties/Responsibilities	Stay updated on changes to local, state, and federal laws regarding controlled substances. Coordinate with regulatory agencies and institutional oversight units to ensure effective communication and institutional compliance.
Percentage of time	10

Duties/Responsibilities	Create and develop an overarching educational outreach effort to both licensees and users to clarify and set the expectations for compliant controlled substances use and management.
Percentage of time	10

Duties/Responsibilities	Generate reports on assessment findings and provide recommendations for continuous quality improvement. Assist with other administrative duties relevant to the controlled substances compliance program as needed.
Percentage of time	10

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

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