Controller – Senior

The Company

Stenograph LLC is a world leader in the court reporting industry and has been in business for 85 years. Stenograph provides a full suite of products and software for dictation and transcription applications. The company offers shorthand writing machines and computer-aided transcription software for the information technology needs of the court reporting and captioning communities. The company also provides training materials and professional development courses for students and court reporting professionals. The company markets its products through its sales force and distributors in the United States and internationally. Stenograph is solely owned by The Heico Companies, LLC, a privately held, $2B revenue company that specializes in acquiring distressed assets, improving their performance, and holding them for the long term.

Heico has a history of success. Since its founding over 40 years ago The Heico Companies has grown from a single business to over 78 separate companies through a strategic acquisition policy, and by reinvesting its earnings into internal growth and new prospects. Historically talented at restoring distressed companies, Heico strategically targets acquisitions that will complement its ever-growing portfolio of companies in manufacturing, construction, and industrial services.

These four core operations are organized into groups: Applied Solutions Group, Construction Solutions Group, Industrial Technologies Group, and Metal Processing Group. Once acquired, new Heico companies are assigned to a group and run on a stand-alone basis, allowing for great independence as well as the opportunity to share knowledge about markets, production processes, and management practices across other Heico groups and companies.

Heico continues to seek out new opportunities and maintain its standard of success. The Heico Companies has remained a privately held company since its creation and maintains a majority ownership in each of its operations, which generates more than $3.3 billion dollars in revenues. Many of our businesses are certified Woman-owned Business Enterprises (WBE).

More information about the overall organization can be found at

www.heicocompanies.com

.

The Position

We are seeking a highly skilled and detail-oriented Senior Controller to oversee the financial operations of our transcription and SaaS company. This role is critical in ensuring the accuracy of financial reporting, driving cost efficiencies, and maintaining compliance with industry regulations. Reporting directly to the President, you will take a key finance leadership role by providing valuable insight to senior leadership. You will ensure timely and accurate internal (management) reporting around the monthly results package, quarterly forecast, annual budget, and strategic plan (long term model).

Job Description

Primary Duties and Responsibilities:

Financial Management and Reporting

• Prepare accurate and timely financial statements, including income statements, balance sheets, and cash flow reports.
• Manage month-end, quarter-end, and year-end closing processes along with daily reconciliation and KPI reporting.
• Develop and monitor budgets, forecasts, and financial models to support strategic planning.
• Analyze financial performance and identify opportunities for cost savings and process improvements.
• Assist in the preparation of monthly and quarterly board of director meetings by analyzing variances within financial and operational metrics.
• Manage all accounting functions, including general ledger, accounts payable, accounts receivable, and payroll.
• Manage cash flow and working capital to optimize liquidity and support business operations.

Cost Accounting

• Oversee cost accounting processes, including tracking production costs, material usage, and labor allocation.
• Maintain and analyze the standard cost system to ensure accuracy and alignment with production operations.
• Provide insights into product pricing, profitability, and inventory management.

Operational Support

• Collaborate with production and operations teams to optimize manufacturing efficiency and reduce waste.
• Conduct variance analysis on production costs, identifying and addressing discrepancies.
• Ensure accurate inventory valuation and assist in cycle count or annual physical inventory processes.

Compliance and Internal Controls

• Ensure compliance with GAAP, tax regulations, and industry-specific standards.
• Implement and maintain robust internal controls to safeguard company assets.
• Coordinate external audits and provide necessary documentation and support.

Leadership and Team Management

• Supervise and mentor a team of 1-2 general accounts and/or analysts.
• Foster a culture of continuous improvement and professional development.
• Serve as a business partner with divisional leadership to ensure reporting needs are met
• Be a trusted advisor to the company leadership.
• Interact with various departments regarding issues and other situations as needed.

Miscellaneous Responsibilities

• Coordinate audits and tax filings, ensuring compliance with applicable laws and regulations.
• Stay abreast of changes in accounting standards, tax laws, and regulatory requirements, ensuring compliance in financial practices.
• Responsible for the annual budget, creating financial models, and updating rolling forecasts.
• Develop and monitor budgets, forecasts, and financial plans to guide business decisions and ensure financial stability and growth.
• Establish and maintain internal controls and procedures to safeguard company assets and ensure compliance with regulatory requirements and accounting standards.
• Lead the annual budgeting and planning process, working closely with department heads and executive management.
• Provide financial analysis and recommendations to support strategic decision-making and drive operational improvements.
• Supervise and mentor accounting staff, providing leadership, guidance, and professional development opportunities.

EOE M/F/D/V

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